Human Resources Payroll and Benefits Specialist

Human Resources Payroll and Benefits Specialist

Royal Banks of Missouri is a great place to work! Caring for our employees as a family is one of our core values and this position is key to that goal. We are seeking a positive and detail- oriented people person, responsible for detailed administrative work as well as employee support. This is a career opportunity for the right person!

Summary : Responsible for the accurate preparation, documentation and distribution of payroll via the payroll system. Assists in the administration of employee health, benefit and retirement plans company-wide. This position acts as a liaison between employees and insurance providers to resolve benefits-related problems and ensures effective utilization of plans and positive employee relations. Provides administrative support to the HR function (e.g., correspondence generation, record keeping, file maintenance, HRIS entry) and assists the Payroll & Benefits Manager and SVP of HR. The HR Payroll & Benefits Specialist also ensures plans are administered in accordance with federal and state regulations and plan provisions are followed.

A major responsibility for the first four months of hire will be assisting the Implementation Team in the conversion and implementation of a new HRIS/Payroll platform: going from Paycor to ADP Workforce Now. Thus, this role requires ADP Workforce Now experience.

Duties and Responsibilities include the following; other duties may be assigned.

Essential Functions Assisting the Officer/Payroll & Benefits Manager:

1. Completes Payroll: Reviews time sheets, submits payroll file, and balances payroll account in a timely manner. Reviews the computation of pay and ensures the company payroll policies are in accordance with the government regulations. Responds to and resolves inquiries regarding paychecks
2. Maintains and manages HRIS systems.
3. Manages employee benefits enrollment, terminations, and other changes in coordination with insurance broker. Handles annual benefits open enrollments. Arranges for distribution of plan summary materials and required notices, assists with communicating changes to employees and arranges for onsite representation by providers. Conducts employee presentations. Processes changes within deadlines.
4. Processes monthly billings from insurance providers. Reviews billings for accuracy, codes and advances for payment. Resolves discrepancies with carriers, payroll and the company. Completes reports for management as requested.
5. Prepares and files government reports, including those related to EEO compliance, ACA, Vets 4212, 5500, and ERISA benefits reporting requirements and any other applicable required reporting. Prepares Affirmative Action Plan reports and works with vendor to complete AAP. Completes audits for 401k and worker's compensation.
6. Maintains personnel files for active and terminated staff members in accordance with all state and federal regulations.
7. Provides Verification of Employment for active and terminated employees.
8. Performs duties onsite with regular attendance. Attendance required on dates of payroll preparation, processing, and balancing throughout the year.
9. Performs other duties as assigned.

Secondary Functions Supporting the HR Team:

1. Writes, revises, edits and proofreads company policies and procedures and related documents as needed.
2. Uses electronic bulletin board and other vehicles to communicate information.
3. Assists with administering the bank's FMLA policy in accordance with federal regulations.
4. Assists with maintaining current position descriptions.
5. Uses electronic bulletin board and other vehicles to communicate information.
6. Conducts new-employee orientations to ensure employees gain an understanding of benefits plans and enrollment provisions. Counsels employees (and potential employees/applicants) on plan provisions so that individuals can make informed benefits decisions.
7. Assists with I-9 compliance and E-Verify process.
8. Coordinates Notary Certification process for employees.
9. Conducts exit interviews as needed.
10. Acts as an administrator for Bank Core System, Compliance Online Training, and Intranet.
11. Makes recommendations for improvement to existing policies and procedures based upon HR data collected and maintained.
12. Assists with company wellness campaigns.

Competencies

1. HR Knowledge
2. Communication Skills
3. Relationship Management
4. Critical Thinking
5. Active Learner
6. Attention to Detail
7. Organization

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as handbooks. Ability to write routine reports and correspondence. Ability to speak effectively before employees of organization.

Math Ability:

Ability to calculate figures and amounts such as pay rates, pro-rating, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; HRIS systems, various websites for benefits.

Education/Experience:

Bachelor's degree from four-year college or university desired and 2 or more years related experience and/or training; or equivalent combination of education and experience. Preferred field of study in Human Resources or Accounting. Experience in payroll and benefits administration; Payroll or Benefits certification (APA, CEBS) preferred. Accounting experience is beneficial. Experience in ADP Workforce Now HRIS/Payroll system is required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands; and talk or hear. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in an office setting. The noise level in the work environment is usually quiet.

Travel

Local travel to various worksites may be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.