Executive Assistant

Benefits: Holiday Pay Paid time off 401(k) Flexible schedule Pay Range (based on experience & knowledge) $23-$25 an hour. Schedule: Monday to Friday; 9am to 4pm. Work Setting: In-Person. Office setting with potential frequent interruptions. Physical and Emotional Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability. While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, and talk or hear. Prolong sitting and typing. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually quiet. Job Responsibilities: Miscellaneous office duties for the Executive Director including copying documents, preparing outgoing mail, organizing binders and folders. Monitor the Grants Calendar and Tracking and assist the Executive Director with grant proposals and reports. Assist with answering phones for the office. Proofreading and editing letters and other correspondence under the direction of the Executive Director. Assist with all mailing including donor letters. Inputting and updating donor contact and details in donor database. Create signs, handouts and other materials for donor meetings, talks and events. Oversee and coordinate two small fundraising events: Rose Sale and Baby Bottles. Maintain the Legacy Program – maintain Legacy Website and communicate with Legacy members. Major role in execution of the Annual Gala, assisting with design of signage, silent auction item descriptions, program, posters, directional signs, table names & numbers, and help with setup, day‑of operations, tear down and any other duties assigned. Assist other staff members, as needed. Minimum Qualifications: Familiarity with nonprofit business is preferred. Self‑starter with strong organizational skills, flexibility, and willingness to change priorities as required. Ability to handle sensitive and confidential assignments with tact and diplomacy. Ability to multi‑task and work on multiple projects at once. Strong interpersonal communication skills. Ability to handle a fast‑paced environment. Demonstrated experience providing administrative assistance, such as writing and editing e‑mails, drafting memos, and preparing communications on an executive director’s behalf. Ability to manage the executive director’s calendar, including making appointments and prioritizing the most sensitive matters. Strong problem‑solving skills. Exceptional organizational skills, attention to detail, and ability to prioritize and execute several critical projects simultaneously. All employees are expected to assist in cross‑department duties as needed. Desired Qualifications: Microsoft Office Suite – including Excel and Word. Canva. Databases – preferably Donor Perfect. ClickBid. Constant Contact. Previous grant experience is desired. Experience: Minimum of 2‑4 years of previous experience as an assistant working in a professional office and/or non‑profit environment. Equal Opportunity Employer Statement SLC is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. #J-18808-Ljbffr