Executive Assistant

Purpose The purpose of this role is to perform tactical and strategic administrative support for the CEO and includes a variety of administrative and general office tasks that support the CEO. Additionally, this role works collaboratively with other Executive Assistants in providing general and backup administrative support to other Executives. In this role, the Executive Assistant will serve as a true right hand to the CEO, partnering with them to manage shifting priorities and ensure seamless coordination of their business responsibilities. Position Description The position primarily involves providing tactical and strategic administrative support to the CEO, coordinating schedules, travel, communication, and projects. The Executive Assistant collaborates with other Executive Assistants and supports additional executives as needed. Responsibilities Provides support and assistance to CEO that ensures effective use of time and productive interactions with stakeholders. Manages e‑mail and calendar on the CEO’s behalf, ensuring accuracy, follow‑through, and timeliness of communication. Proactively and independently resolves problems and conflicts, using judgment to elevate when necessary. Manages all aspects of CEO’s travel schedule, including booking facilities (hotels, conference rooms, off‑site locations, etc.). Handles confidential information with flawless integrity. Takes ownership of relevant support processes and prioritizes tasks. Manages multiple assignments and responsibilities. Handles a wide range of administrative and executive support‑related tasks involving the clerical, administrative function, research, and project management roles. Builds and maintains positive working relationships with internal and external customers. Maintains a favourable impression of the company with external customers through professional and courteous interactions. Prepares (or directs preparation of) reports and presentations as needed for the executive. Organises and plans all elements of on‑ and off‑site meetings and events on the CEO’s behalf. Establishes, promotes, and protects Teichert values including diversity, teamwork, fair work environment, and respect of others. Maintains a “team” spirit within the company. Works and cooperates with other disciplines (across company lines) to ensure maximum and best use of resources. Gathers feedback and continuously makes improvements to work processes and practices. Supports the company safety programs by actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and to meet corporate safety standards. Occasional overnight travel required. Technical / Specialty Area Updating and distributing various reports. Compiles information and prepares general correspondence for internal and external use and distribution. Maintains office records through accurate and timely processing of documents, setting up and maintaining files, etc. Schedules and coordinates calendars and meetings for small and large groups. Administers mail service for CEO including sorting, opening, date stamping and distributing inter‑office/inter‑project mail and faxes, receiving packages, letters, etc. as required and signing for parcels when necessary. May run miscellaneous errands, pick up deliveries as required. Answers incoming calls and routes to appropriate person or takes legible and accurate messages when necessary. May answer routine questions or follow‑through on routine requests. Will work within Microsoft Office proficiently, including mail merges, Excel spreadsheets, PowerPoint, and is proficient in Outlook. PowerBI (or willingness to learn) is a plus. Accounts Payable: Processes expense reports and vendor invoices for payment. Relationships Reports To CEO Direct Reports None External Clients Operation managers, support divisions, shareholders, customers, industry associations/chambers, government employees, residents and community leaders within the areas of our work, office supply vendors, general public Internal Clients All employees Education, Experience & Requirements Bachelor’s degree or equivalent experience combination of experience and college level education. 4 to 7 years administrative experience. Knowledge of the construction industry preferred. Successful completion of a pre‑employment drug, alcohol, and background investigation. Valid Driver’s License. Notary Public or willingness to earn credential. Willingness to become and stay current on all company required safety and regulatory training. Ability to preserve confidential and proprietary information and successfully avoid conflicts‑of‑interest. Master of Microsoft Office Suite and Power BI (or willing to become so). Strong knowledge of and competence with Microsoft Outlook. Willingness to develop and maintain knowledge of Standard Operating Policies and Procedures. Ability to plan and manage projects and prioritize for successful outcomes. Excellent judgment, decision‑making and time‑management skills. Strong communication skills: verbal, written, graphic, facilitation, listening. Strong focus on customer satisfaction. Ability to multi‑task and complete projects accurately and timely. General business acumen. Competencies Strong organizational skills and attention to detail. Adaptable, confident and responsive. Dependable/reliable. Discretion and confidentiality. Organized and clean workspace. Professional. Resourceful. Focused and able to manage distractions. Steadfast when appropriate. Straightforward and composed. Adept with written and verbal communication methods. Excellent organization and Management. Technical competence with identified tools and administrative processes. Teamwork / Relationship Management. Fosters Learning Environment. Engages in Personal Growth / Development. Equipment Used Personal computer, office machines including copier, fax and phone. Physical Demands & Work Environment Physical: Sitting for long periods of time working at the computer and on the telephone. Some lifting of materials and equipment up to 50 lbs, bending, and stooping. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines. Base Salary Range $105,000.000 - $125,000.00 Employer Disclosure Statement The above statements and job description are intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned. Equal Opportunity Employer Teichert and its subsidiaries are proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws. Notice to Staffing Agencies Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert’s resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert’s recruiting function to submit resumes, and then only in conjunction with a valid fully‑executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert’s Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies. Location 3500 American River Drive Sacramento, California 95864 Job Title Executive Assistant #J-18808-Ljbffr