Administrative Support Specialist (Onsite) - 6 month contract

Job Description

Job Description

OVERVIEW

Must be a US Person or Permanent Resident
Duration: 6 months to year with the potential for extension
W2 with full benefits
Location: 7540 Metropolitan Dr, San Diego, CA
Fully Onsite - with 9/80 schedule M-F, M-Th
Offer contingent on ability to successfully pass a background check and drug screen

Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

JOB DESCRIPTION

The Administrative Services Coordinator supports daily office operations by ensuring a welcoming, organized, and well-stocked workplace. This role is highly service-oriented and plays a key part in employee experience by coordinating meetings, managing visitors and vendors, supporting morale events, and maintaining common areas and supplies.

Office & administrative support

• Set up and break down meetings, including room preparation, minimal A/V setup, and seating arrangements.
• Order meals and refreshments for meetings, trainings, and office events.
• Coordinate calendars and logistics related to on-site meetings and visitors.
• Support the security team, specifically with end of day checks.

Employee experience & morale

• Assist with planning and executing employee morale events, celebrations, and engagement activities.
• Provide general support to enhance a positive and welcoming office environment.

Visitor & vendor management

• Greet, check in, and escort visitors and vendors as needed.
• Be a support for the facilities team for on-site vendors and service providers when needed.
• Identify all visitors in compliance with ITAR regulations.
• Ensure compliance with visitor policies and security procedures.

Facilities & supply management

• Stock and maintain break rooms, kitchens, meeting rooms, and common areas.
• Monitor and replenish office supplies; place and track supply orders.
• Maintain organization and cleanliness of shared spaces and lobby.

General support

• Assist with additional administrative or operational tasks as assigned.
• Proactively identify opportunities to improve office efficiency and employee experience.

REQUIRED SKILLS

• High school diploma or equivalent required.
• 5+ years of experience in office support, administrative, hospitality, or customer service roles preferred.
• Proficient computer/MS Office skills.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to multitask and manage shifting priorities.
• Comfortable interacting with employees, vendors, and visitors at all levels.
• Ability to obtain a security clearance.

DESIRED SKILLS

• Experience supporting office operations or facilities.
• Familiarity with meeting coordination, food ordering, or event support.
• Basic knowledge of office equipment and collaboration tools.

PHYSICAL DEMANDS

• Ability to be on-site and move throughout the office during the workday.
• Ability to lift and carry light to moderate items (e.g., office supplies, vendor deliveries).
• Flexibility to support events that may occur outside standard business hours (occasionally).

Columbus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, marital status, age, national origin, veteran status, disability status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Columbus participates in the E-Verify Program to confirm eligibility to work in the United States.