Office/ Facilities Assistant - Charter School

Our client, a Charter School, is seeking an Office/ Facilities Assistant to join their team on a contract basis in New York office.

Responsibilities:

• Serve as the on-site Supply Chain representative during school opening deliveries, executing established procedures and delivery plans.
• Oversee white-glove delivery partners, ensuring materials and furniture are delivered, staged, and placed accurately and on schedule.
• Verify delivery accuracy through walkthroughs, documentation review, and confirmation that items are placed in designated rooms.
• Document delivery completion, maintain accurate records, and upload required paperwork to designated systems.
• Identify, document, and escalate delivery discrepancies, damages, missing items, vendor performance issues, or site constraints to ensure timely resolution.
• Coordinate with school-based staff and delivery partners to facilitate efficient access, staging, and fulfillment activities.
• Track delivery progress, fulfillment requests, and outstanding items using designated tools and communication channels.
• Maintain proactive communication with the Supply Chain team and school stakeholders regarding delivery status, risks, and resolution timelines.

Requirements:

• 1–3 years of experience in supply chain, logistics, operations, vendor management, or a related field.
• Strong organizational skills, attention to detail, and the ability to execute established processes with accuracy and minimal supervision.
• Experience coordinating with vendors, delivery teams, or other external partners in a fast-paced, deadline-driven environment.
• Proficiency with Google Workspace (Gmail, Sheets, Drive) and the ability to quickly learn new systems and tools.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across teams and stakeholders.

Please submit your resume for consideration.

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