Administrative Assistant - Instruction

Administrative Assistant - Instruction

At The Cottonwood School, we believe that education extends far beyond academics. We are a community dedicated to a personalized, whole-learner approach that nurtures academic, social, and emotional growth. When you join our team, you aren't just filling a positionyou are becoming part of a mission-driven organization committed to "Building Community Through Connection."

What sets us apart:

• Relationships First: We believe meaningful connections are the foundation of our work. Our culture is built on trust, empathy, and the belief that every family and staff member has a story worth knowing.
• Student-Centered Innovation: We empower our team to think creatively and embrace a growth mindset. Whether you are an educator or professional staff member, you will have the support to explore innovative approaches that help every student thrive.
• Collaborative Excellence: We are a team that supports one another, generously shares ideas, and celebrates success. We prioritize professional growth and leadership development to ensure our staff feel valued and empowered.
• Joy & Belonging: We intentionally cultivate an environment where staff are fulfilled, communities thrive, and students flourish. We believe joy is an essential part of a thriving educational experience.

If you are a passionate professional looking to make a lasting impact in a collaborative, supportive, and innovative environment, we invite you to help us shape the future of homeschooling.

Position Summary: Under the direction of the Assistant Superintendent, Chief Academic Officer (CAO), this position provides administrative and operational support to ensure efficient workflows, accurate recordkeeping, and effective communication across departments. Supports staff, students, families, and external partners by coordinating processes, maintaining systems, and assisting with organizational needs.

Job Details:

• Application Deadline: Until Filled
• Start Date: September 16, 2026
• Vacancies: 1
• Direct Supervisor: Assistant Superintendent, Chief Academic Officer (CAO)
• Work Calendar: 237
• Classification: Classified
• FLSA Status: Nonexempt
• Work Location: On-Site (Telecommute-Eligible)

Application Requirements: Please upload the following Required Documents in the Upload Additional Files:

• Transcripts
• 2 Letters of Recommendation (dated within 2 years) (1 if Internal applicant)

Additional Role-Specific Information:

• Time Off: Full-time regular classified employees receive 23 paid non-workdays/holidays, 8 PTO days, and 12 Paid Sick Leave days per school year (JulyJune).

Recruitment Policies:

To maintain the integrity of our recruitment process, the use of artificial intelligence tools or automated assistance is not permitted at any point during the assessment or live interview. Candidates are expected to complete all assessments and interviews independently. As part of our commitment to finding the right fit for our culture and role, please note that The Cottonwood School uses TargetSuccess as an assessment tool during our screening process.

Job Requirements:

• High school diploma or equivalent
• Two (2) to three (3) years of experience in a related field or position, demonstrating increasing independence and responsibility
• Or an equivalent combination of education and experience
• Basic proficiency in Google Workspace (Docs, Sheets, Drive) and virtual communication platforms (e.g., Zoom, Google Chat, or similar tools)

Preferred Qualifications:

• Experience working at The Cottonwood School
• Associate's degree or completion of college coursework in a related field preferred

Employment Requirements:

• SB 484 Verification
• Background Clearance
• Tuberculosis Clearance (Risk Assessment or Skin Test)
• I-9 Verification (Appropriate US Work Permits as required)
• Complete Required Mandatory Trainings for School Employees
• Valid California Driver's License, proof of auto insurance, and access to a reliable personal vehicle for required work-related travel.

Travel & Driving Requirements:

This position requires regular travel to various locations, including student homes, school sites, and events, to fulfill assigned responsibilities. Employees are expected to use a reliable personal vehicle for work-related travel unless otherwise assigned. Employees must maintain the required licensure, insurance, and driving record standards to perform essential job functions. Failure to do so may impact continued eligibility for the role.