Human Resources Assistant

H.R. Recruiter Assistant

The Human Resource Recruiter Assistant is responsible for the administrative support of day-to-day human resource operations, specifically recruitment.

Duties/Responsibilities:

• Answers phones for the H.R. department.
• Coordinate hiring activities, including job fairs on agency premises.
• Undertake clerical duties (e.g. drafting offer letters).
• Handles employment application intake.
• Prepare and post job ads online.
• Performs HRIS data entry and personnel file maintenance.
• Job-screening of all eligible candidates applying for agency positions.
• Assists with pre-employment process; new-hire orientations.
• Maintains confidential personnel files and personnel actions.
• Process background checks.
• Maintain candidate database.
• Responds to reference checks and verifications of employment status.
• Assists the H.R. Manager with H.R. projects.
• Resolve issues as fast as possible (e.g. interview cancellations).
• Undertakes continuous self-improvement, attending applicable training, seminars, in-services and educational classes to maintain nursing skills competency and current knowledge for standard of care and effective practices.
• Responsible for following all agency safety and health standards, regulations, procedures, policies and practices.
• Responds efficiently and timely to all patient and provider staff needs and inquiries.
• Ensures excellent customer service to all FHCCGLA patients.
• Attends the following meetings/trainings:
• Mandatory Quarterly Staff Meeting/Trainings- Quarterly (Jan., Apr., Jul. & Oct.).
• Corporate Risk Management Meeting- Quarterly (Jan., Apr., Jul. & Oct.), as needed (advanced notice will be provided when feasible).
• Clinical & Operations (C&O) Meeting- As needed (advanced notice will be provided when feasible).
• Meetings with FHCCGLA's Executive Leadership, as needed (advanced notice will be provided when feasible).
• Other pertinent meetings- As scheduled.
• Remains informed of:
• Current legal and regulatory changes related to scope of practice.
• Specific programs/payors, insurances accepted, and services being offered at FHCCGLA.
• All applicable Policies & Procedures.
• All other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required, plus at least one to two years of office/clerical/H.R. support experience.
• Proven experience as a Recruitment Assistant or other recruiting-related role.
• Familiarity with hiring practices and stages (screening, interview, assessment, onboarding).
• Experience using recruiting software and social networks for possible recruiting.
• FQHC experience, highly preferred.
• Excellent analytical skills.
• Motivation to take initiative to ensure all tasks performed are completed thoroughly and accurately.
• Excellent writing and verbal communication skills.
• Bilingual English/Spanish and familiarity with the Hispanic culture.
• Access to automobile with valid California driver's license and state mandated automobile insurance.
• Ability to prioritize workload and work under pressure of deadlines.
• Ability to meet tight time sensitive deadlines.
• Motivated and committed to the provision of high-quality healthcare for indigent and underserved communities.
• Willingness to adapt to changes with regards to the agency's growth and expansion.
• Ability to speak Spanish, preferred.

Additional Eligibility Qualifications:

• Ability to work well with others in a professional and team-oriented environment.
• Well-developed interpersonal skills, friendly personality and able to motivate staff by promoting teamwork.
• Ability to relate to the public regardless of ethnic, religion and economic status.
• Excellent communication skills.
• Willingness to travel.
• Strong planning and organizational skills.
• Problem analysis and critical thinking skills.
• Excellent customer service skills.