Corporate Administrative Assistant - Part Time

Job Description

Job Description

We are seeking a detail-oriented and highly organized part time Corporate Administrative Assistant to support our Executive Team. This role provides key administrative support to the Executive Assistant to the Chairman & CEO, as well as other members of the executive leadership team.

This is a great opportunity for someone who enjoys keeping things running smoothly behind the scenes, thrives in a fast-paced environment, and takes pride in being a trusted, reliable resource for a high-performing team.

Essential Functions and Responsibilities

• Provide day-to-day administrative support to the Executive Assistant supporting the Chairman & CEO and other executives.
• Assist with scheduling, calendar coordination, and meeting logistics across multiple leaders.
• Prepare, format, proofread, and organize correspondence, reports, presentations, and internal documents.
• Support travel arrangements, itinerary coordination, and expense reporting.
• Manage incoming communications (calls, emails, and mail) with professionalism, accuracy, and discretion.
• Assist with special projects, research, and other administrative tasks as assigned.
• Maintain accurate and organized physical and electronic filing systems for corporate records.
• Ensure confidentiality of sensitive executive and company information at all times.
• Help keep the executive office running efficiently by anticipating and supporting administrative needs.
• Follow company policies and safety guidelines while contributing to a professional, team-oriented environment.

What We’re Looking For

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy in all work
• Ability to work in a fast-paced environment with frequent interruptions
• Professional communication skills, both written and verbal
• Strong sense of discretion when handling confidential information
• Team-oriented mindset with a willingness to support wherever needed
• Comfort working with technology and learning new systems

Specific Job Skills

• Typing speed of at least 65 words per minute with accuracy
• Proficient in 10-key by touch
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to organize workload and prioritize competing tasks effectively
• Strong follow-through and ability to complete tasks with minimal supervision

Education and/or Experience

• High school diploma or equivalent required
• Prior administrative or office support experience preferred
• Experience in a corporate, distribution, supply chain, or construction environment is a plus
• Equivalent combination of education and experience will be considered

Why Join Consolidated Supply Co.?

• Competitive Pay
• Retirement Savings Plan with Company Matching and Profit Sharing Contributions
• Sick Time
• Career Growth and Advancement Opportunities
• Employee Recognition Programs
• Stable, family-owned company with nearly 100 years of industry leadership
• Supportive team environment focused on employee success and customer satisfaction