Administrative Assistant

Administrative AssistantThe Administrative Assistant will be responsible for executing a variety of administrative duties such as multitasking, document, reports management, bookkeeper, and communication with internal and external sources. The Administrative Assistant will be responsible for providing support in our Finance and Billing Department as needed.Hourly Rate: $26-$27 per hourPosition type: Full-timeMonday-Friday 8:30am-5pmKey Responsibilities:Essential Duties and Responsibilities:Answer phone calls, text messages, and emailsUpdate weekly, bi-weekly, and monthly reportsReceive, organize, scan, and deliver incoming mailMaintain inventory and stock supplies for OfficeEnter financial transactions into Zoho BooksPrepare the Monthly Closing StatementsReview Explanation of Benefits (EOB) documentation for payments receivedReview and manage Amazon ordersPerform other duties as assignedQualifications:Minimum high school degree or equivalentBachelor's degree preferred, not requiredSpanish speaker is required for this position due to clientele demographic1+ years of experience with administrative duties and documentationExcellent communication and interpersonal skills, with the ability to build strong relationships and work effectively with diverse stakeholdersSelf-motivated and results-oriented, with the ability to work independently and as part of a teamStrong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines simultaneouslyProficiency in Microsoft Office SuiteBasic knowledge of Medical Billing and BookkeepingExperience with QuickBooks and ZohoStrong customer service skillsHighly organized, detail-oriented, and strong analytical skillsAdvanced proficiency in Excel spreadsheetsPhysical Requirements:Ability to sit for extended periods of timeAbility to view a computer screen for extended periods of timeAbility to lift and carry up to 25 poundsOther Knowledge, Skills and Abilities:Team LeadershipExcellent written/oral communicationRelationship developmentSolution-oriented problem solvingExcellent organization and planningSystems managementExceptional project and personnel management skills.Excellent ability to multitask and prioritize in a busy, fast-growth environment.Proficiency in MS Word, Excel and PowerPoint is essential.