Veterinary Program Administrator/Extern Coordinator

Veterinary Program Administrator/Extern Coordinator Full-Time/Part-Time Full-Time SUMMARY The Veterinary Program Administrator works directly with faculty and students and is responsible for the daily operations of the Veterinary Assistant and Veterinary Technician programs. The Program Administrator ensures the academic quality and integrity of the programs; manages faculty and subject matter experts involved in curriculum development; supports students with academic success concerns; and performs additional duties to ensure that program learning outcomes align with workforce needs. This position also includes the role of Extern Coordinator. The Program Administrator maintains close communication with Academic Leadership regarding accreditation requirements and any state or federal reporting to ensure full compliance with regulatory and benchmark standards. The role requires advanced proficiency in Microsoft Office applications and the ability to effectively use the institution's student management and/or learning system platform to support instruction, tracking, reporting, and communication. Success in this role requires the ability to communicate ideas clearly, concisely, and in a motivating manner; use questioning strategies that promote critical thinking and encourage students to pursue their own answers; maintain an organized and disciplined learning environment; and uphold strict confidentiality in all matters involving student information and records. Strong organizational skills and the ability to maintain accurate and reliable tracking systems are essential to supporting student progress and program operations. RESPONSIBILITIES & DUTIES Academic Responsibilities Provide support for ongoing instructor and curriculum development as requested by campus leadership. Maintain a cooperative and professional learning environment. Assist in managing course development to ensure new courses are developed and existing courses are updated to meet current trends of the designated program. Participate in the selection of books, material, resources and technology changes and propose recommendations to the Ohio Director of Educational Initiatives. Maintain an accurate tracking system to manage student progress and be able to create reports/updates on students as required. Maintain classroom/lab equipment and report problems to the ODEI, as necessary. Maintain programmatic inventory for consumable supplies and instructional equipment/materials and prepare order requests to be approved by the ODEI. In coordination with the programs' academic team (campus faculty, ODEI, and Administration staff) assist with student advising on academic, attendance and in response to student issues and concerns. Network through Program Advisory Committee (PAC) activities and/or other professional activities to seek industry professionals' feedback on curricula, instruction, and student learning outcomes, and document such feedback in the form of PAC minutes or other means of communication. Coordinate programmatic Community Resource Activities (Field Trips, Guest Speakers), ensure all documentation requirements are met. Assist the IAIA (Institution Accountability and Improvement Activities) Committee by providing data and data analysis for programmatic Student Learning Outcomes. Collaborate with other departments to work to meet accreditation or state programmatic metrics in retention, graduation, placement, and licensure benchmarks. Other Duties as Assigned. Extern Coordinator Maintain an accurate tracking system to ensure the College has all required externship documents for each student before, during, and after the externship. Verify that student time sheets are complete and accurate and enter attendance and final grades into the electronic gradebook. Maintain a tracking system to document scheduled contact with externship sites to strengthen relationships, assess student performance, and support Preceptors with any student-related issues for needs. Professional Development Develop a professional development (self-development) and professional growth plan. Provide support documentation that the professional development plan has been executed. Attend scheduled faculty meetings and in-service workshops. JOB SPECIFICATIONS Competencies Accuracy. Detailed Oriented. Ethical. Critical Thinking and Problem Solving. Confidentiality. Professional Communication. Organization. Emotional Intelligence. SUPERVISORY RESPONSIBILITY This position has direct supervisory responsibilities for Veterinary programs' faculty members. WORK ENVIRONMENT and PHYSICAL REQUIREMENTS This position operates in a corporate environment requiring independent judgment and decision making. This professional office setting requires the routine use of standard office equipment, including but not limited to computers, phones, printers, photocopiers, and filing cabinets. The position may also require the Program Administrator to perform procedures or processes and operate or demonstrate the use of appropriate equipment as designated by the curriculum. The employee must be able to: Sit, stand, and walk for extended periods. Occasionally reach, bend, or lift to move items such as but not limited to files, office supplies, or equipment. Maintain visual acuity to read and prepare documents. Reasonable accommodation requests will be considered per ADA guidelines. TRAVEL This position may require occasional travel to other campus locations, or off-site work‑related locations or campus events. POSITION TYPE/EXPECTED HOURS OF WORK This is a full‑time salary position. It is an onsite position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. REQUIREMENTS: EDUCATION, LICENSING, PRIOR WORK EXPERIENCE & OTHER Education: Required Associate degree or higher from an AVMA‑CVTEA accredited Veterinary Technician/Technology program. Licensure: Required: Valid Registered, Licensed, and/or Certified Veterinary Technician. Requirement: Must meet the continuing education requirements as set by the Ohio Veterinary Medical Licensing Board. Prior Work Experience: Four years of practical work experience as an RVT or direct animal care that does not include teaching experience is required. Prior Work Experience: Preferred: One or more years of teaching experience. An acceptable background check is required for employment. Valley College will verify the academic, prior employment, background and licensure. SUPERVISORY CONTROL Direct Report: Assistant Director of Academic Affairs - Ohio. Oversight: Campus Management. May receive collaborative direction from campus management and Administrative to support institutional goals. The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. They may change, or new ones may be assigned at any time with or without notice. EOE Statement Valley College is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including gender identity, sexual orientation, and pregnancy), marital status, disability, genetic information, veteran status or any other characteristic protected by law. #J-18808-Ljbffr