Administrative Assistant

Administrative Assistant

Salt Lake Community College Career Services helps students understand who they are, what they want to do professionally, and how to get there. The office runs student employment, employer engagement, and career coaching. The Administrative Assistant is the operational backbone of this work: this role keeps the office running, manages its budgets and systems, and gives the Director and Leadership Team the capacity to focus on students and strategy.

The Administrative Assistant owns office operations, manages over $1,000,000 across program and grant budgets, runs the personnel and payroll processes behind a large student employment program, and serves as a member of the office's leadership team.

Primary responsibilities of this position include:

• Preparing and maintaining fiscal and budgetary records
• Coordinating appointments and meetings
• Handling personnel and human resources paperwork, including PAFs and payroll processing for student employees
• Maintaining and ordering office supplies
• Collecting, organizing, and analyzing data for specialized reports
• Collaborating with Career Services staff across student employment, employer engagement, and career coaching
• Processing and disseminating information to internal and external constituents
• Clerical duties such as e-filing and relaying messages
• Assisting in managing the office and departmental events, on campus and/or virtual
• Handling work of a confidential nature
• Other tasks or responsibilities as needed for the department

A successful candidate will love working with students and staff in a fast and changing environment; have strong skills in budgeting, Excel, and reporting; have excellent written and verbal communication skills; be excellent at conflict management and problem solving; love working with people; and be very detail oriented.

This position is an on-campus position at the Taylorsville Redwood Campus.

Knowledge, Skills, and Abilities:

• Ability to track, reconcile, and manage a budget of over $1,000,000, including forecasting, expense monitoring, and reporting.
• Knowledge of accounting principles and financial recordkeeping practices.
• Experience processing payroll and HR transactions, including job postings, PAFs, and timekeeping, with accuracy and adherence to deadlines.
• Advanced Excel skills, including formulas, pivot tables, and data collection, cleaning, and analysis.
• Ability to build and maintain assessment and analytics processes, including gathering data, tracking outcomes, and preparing reports for leadership.
• Knowledge of Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
• Ability to develop, document, and improve administrative processes and procedures.
• Ability to maintain confidentiality with sensitive personnel and financial information and keep accurate, organized records.
• Ability to manage multiple calendars, coordinate scheduling, and work with external stakeholders and vendors.
• Ability to plan and execute events, including logistics, contracts, and budget tracking.
• Ability to meet deadlines, prioritize competing demands, and remain flexible with changing needs.
• Demonstrated human relations and effective communication skills, with a focus on service to students, staff, and campus partners.
• Superior organizational skills with strong attention to detail.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

Minimum qualifications:

• Associate's degree or two years post high school.
• One (1) to four (4) years of related full-time experience.
• Experience using Microsoft programs (excel, word, outlook).
• Experience working with budgets

Trade off 1:1 in experience/education requirement. Part time experience may be considered on a prorated basis.