Administrative Assistant

Administrative Assistant

We are seeking a dependable and organized Administrative Assistant to support daily office operations and ensure efficient workflow. The ideal candidate will be detail-oriented, proactive, and skilled at handling multiple administrative tasks with professionalism and accuracy. This role requires strong communication, organization, and computer skills to assist with scheduling, document management, and general office coordination.

Responsibilities:

• Perform general administrative duties including filing, data entry, scanning, and document preparation
• Answer and direct phone calls, greet visitors, and handle correspondence
• Schedule meetings, manage calendars, and assist with travel arrangements
• Maintain office supplies inventory and ensure organized workspaces
• Support internal teams with reports, presentations, and other documentation as needed
• Assist with onboarding and record-keeping for new employees
• Ensure confidentiality and accuracy in all office and personnel records

Qualifications:

• High school diploma or equivalent
• 13 years of administrative or clerical experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Professional demeanor with attention to detail
• Ability to work independently and as part of a team
• Bilingual in Spanish and English is a plus