Administrative Assistant

Job Title: Administrative Assistant Location: Houston, TX Duration: 12+ Months Contract Work Model: Hybrid – In-Office (Mon, Tue, Thu) & Remote (Wed, Fri) We are hiring an Administrative Assistant. This role provides administrative support to regional leadership, supervisors, and technicians, with a strong focus on efficiency, accuracy, and proactive coordination. Key Responsibilities Provide administrative support to regional teams and leadership Manage calendars, travel arrangements, and expense reports Process, code, and track invoices; create and manage purchase orders Support basic reporting needs and track business processes using Power BI Prepare documents using MS Word, Excel, and PowerPoint Coordinate meetings, regional events, and external vendor interactions Support recruitment, onboarding, and offboarding activities in coordination with HR Maintain SharePoint files, team sites, and access permissions Manage office supplies and support fleet compliance records Handle confidential information in accordance with company procedures Required Qualifications Minimum 2 years of administrative experience or equivalent education and experience Strong organizational, communication, and multitasking skills Proficiency with Microsoft Office, SharePoint, and general computer applications Ability to work independently, manage interruptions, and meet deadlines Professional, proactive, and detail-oriented approach Preferred Qualifications University degree Experience with Oracle Financial Applications and Workday High-volume workload with changing priorities Occasional extended hours; rare travel Qualified candidates with strong administrative and coordination skills are encouraged to apply. #J-18808-Ljbffr