Real Estate Administrative Assistant

Are you an organized, detail-oriented real estate professional ready to specialize in REO and probate properties? We are seeking a proactive Bilingual Real Estate Administrative Assistant to serve as the operational backbone for a high-performing real estate broker! Job Details at a Glance Job ID: BRATIA1R Employment Type: Full-Time About the Client Our client is a highly experienced real estate professional specializing in helping banks, asset managers, attorneys, and families navigate complex REO (Real Estate Owned), foreclosure, and probate property sales. Beyond traditional sales, the business handles property oversight, maintenance coordination, inspection management, and probate support services. About the Role As the Real Estate Administrative Assistant, you will serve as the operational backbone of the business, managing administrative processes, property-related workflows, documentation, and communications. You will ensure transactions, inspections, registrations, and compliance requirements stay on track while helping document and improve internal SOPs for future scalability. Administrative & Documentation Support: Support REO/probate transactions, assist in preparing Broker Price Opinions (BPOs), maintain property records, and submit photos/reports via client portals. Client Registration & Profile Management: Maintain registrations with banks, asset managers, and client platforms; track licenses, insurance, and compliance requirements. Property Coordination & Task Tracking: Monitor inspection schedules/deadlines, coordinate with vendors, upload reports, and elevate maintenance or damage concerns promptly. Email & Communication Management: Prioritize incoming emails, monitor time-sensitive updates, coordinate with stakeholders, and assist with earnest money instructions. Process Documentation & SOP Development: Document internal workflows and operational procedures to create structured process guides and increase efficiency. Probate Lead Support & Business Development: Organize probate lead information, maintain estate/attorney records, and assist with follow-up communications. Qualifications & Skills REO Experience: Direct experience with REO properties, foreclosure processes, BPOs, or asset management workflows. Bilingual Communication: Fluent written and spoken English and Spanish skills. Organization & Detail: Strong organizational skills, sharp attention to detail with compliance/documentation, and the ability to manage multiple deadlines independently. Tech Readiness: Comfortable using email, online property portals, and digital document management systems. Experience supporting probate real estate transactions or estate-related property sales. Previous experience coordinating inspections, vendor activities, or general real estate administrative operations. Highly proactive, resourceful, detail-oriented, and process-driven. Strong sense of urgency, accountability, and adaptability to changing priorities. C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. #J-18808-Ljbffr