Secretary to Principal - Main Street Elementary

Secretary to Principal

Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

High school diploma or GED

Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills

3 years secretarial experience

Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

Maintain school calendar of events.

Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

Receive incoming calls, take reliable messages, and route to appropriate staff.

Assist students, teachers, and parents as needed.

Schedule meetings and appointments and maintain calendar for the principal.

Accounting and Inventory

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Maintain inventory of fixed assets, equipment, and supplies.

Other

Assist with planning, preparation, and setup of faculty meetings and campus activities.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

Maintain confidentiality.

Monitor the work of campus secretaries and clerical aides.

Standard office equipment including personal computer and peripherals

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Occasional light lifting and carrying (less than 15 pounds)

May work prolonged or irregular hours

Work with frequent interruptions; maintain emotional control under stress