Payroll Specialist (Leaves Administration / FMLA)

Job Description

Job Description

Job Type: Contract (6+ Months)

Summary:
Reporting to the Director-Payroll, the Payroll Analyst – Leaves administers and processes various types of employee leaves, including Family Medical Leave Act (FMLA), State and municipal leaves, and ADA leaves, as well as company-specific leave policies. The position ensures compliance with federal, state, municipal, and institutional guidelines while collaborating with multiple departments to ensure the accurate tracking and application of leave policies. Performs related duties as required.

Major Responsibilities:

Leave Administration & Tracking

• Monitors, tracks, and processes Family Medical Leave Act (FMLA) usage, including maternity, parental, administrative, military, special, and personal paid/unpaid leave absences, ensuring compliance with applicable laws and policies.
• Tracks and processes leave requests under the Chicago Paid Time Off Ordinance, ensuring accurate documentation and compliance with local legislation.
• Collaborates with the Leave Management Department to review and update FMLA policies and procedures, ensuring alignment with current legal requirements and best practices.
• Works closely with the Employment Services Department to manage and process paid sabbatical leaves for eligible employees.
• Compliance with Other Departments
• Collaborates with Human Resources Directors (HRDs) and HR Specialists across seven campuses, the Benefits Department, Employee Services, and HRIS to ensure consistency and accuracy in leave administration.
• Updates employee leave records in response to promotions, transfers, or new hires, including adjustments to paid time off (PTO) grants when applicable and monthly leave bank grants, yearly leave bank grants auditing, transfers granting/maintenance, and vacation/deferred final payouts.

Payroll & Time Reporting

• Reviews, monitors, and verifies the accuracy and completeness of payroll transactions and related leave records, ensuring data integrity in payroll processing.
• Prepares and reviews daily reports related to leave usage and payroll adjustments to ensure timely and correct processing.
• Performs data entry in the time and attendance system as needed, ensuring that leave data is accurately reflected for payroll processing.
• Calculates leave usage and payroll adjustments, ensuring accurate deductions and payments.

Communication & Documentation

• Prepares written communications, reports, and correspondence related to employee leave requests, ensuring clarity and compliance with applicable policies.
• Researches confidential employee files to gather necessary data and resolve any discrepancies related to leave usage.
• Customer Service & Support
• Provides exceptional customer service to employees and departments by addressing leave-related inquiries and resolving issues promptly.
• Adheres to CCC Customer Service Excellence standards

Qualifications:

• Associate's degree from an accredited college or university, preferably in Accounting, Finance, Business Administration, or a related field
• Payroll certification (e.g., FPC, CPP) preferred
• At least three years of experience in payroll, accounting, or auditing required, preferably within a higher education or public sector environment
• An equivalent combination of education and experience may be taken into consideration
• Experience and familiarity with payroll software and systems (e.g. PeopleSoft (Oracle) Human Capital Management System, WorkForce, or similar) preferred
• Strong knowledge of payroll processing, leave management, and federal/state leave laws (FMLA, ADA, state, and local mandates)
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).

\nCompany Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.

Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.

As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.

With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.

TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.

At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.

Equal Opportunity Employer

22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Company Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.\r\n\r\nHeadquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.\r\n\r\nAs one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.\r\n\r\nWith a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.\r\n\r\nTSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.\r\n\r\nAt TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.\r\n\r\nEqual Opportunity Employer\r\n\r\n22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.