Administrative Specialist
Hengst Filtration | North America
Get AI-powered advice on this job and more exclusive features. Job Summary: The Administrative Specialist will provide high-level administrative support to the President and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the President and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. Coordinates and schedules travel, accommodations, meetings, and appointments and manages expense reports. Arranges and coordinates meetings, schedules appointments including agendas, and maintains calendar to ensure there are no scheduling conflicts, appointments are on-time, materials are available, and takes notes and records minutes. Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, answers and transfers calls and performs basic bookkeeping. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Maintains office supplies and coordinates maintenance of office equipment. Performs additional duties as assigned. Required Skills/Abilities: Communication: Excellent interpersonal skills including written and verbal communication skills. Organizational Skills: Strong organizational and time management skills. Experience managing budgets and expenses. Experience developing internal processes and filing systems. Computer Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; ability to learn new or updated software. Attention to Detail: Accuracy and attention to detail are crucial. Problem-Solving: Ability to identify and resolve issues efficiently. Customer Service: Ability to interact professionally with clients and colleagues. Adaptability: Strong time-management skills and ability to manage multiple tasks and priorities in a fast-paced environment with proven ability to meet deadlines. Confidentiality: Maintaining the confidentiality of sensitive information. Ability to work independently. Education and Experience: Associate’s degree required, bachelor’s degree in related field preferred. Three to five years of experience in an administrative role. Able to type a minimum of 50 words per minute. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Seniority level Associate Employment type Full-time Job function Administrative and Customer Service Industries Manufacturing #J-18808-Ljbffr
- ...One Federal Solution seeks a talented and passionate Administrative Specialist to join our team to support our Federal Government client. As a Administrative Specialist , you will be responsible for gathering, analyzing, and interpreting large datasets to uncover insights...SuggestedLocal area
- ...Day to Day: A government client in Raleigh, NC is looking for an Administrative Specialist to join their team. Responsibilities include: • This position will assist in preparing, editing and managing documents, reports, and presentations. • Maintain and organize...SuggestedWork at office
- This Administrative Specialist II is located at the Samarcand Training Academy in Jackson Springs, NC (Moore County). Responsibilities Enter and process purchase requests, including emergency and pressing needs acquisitions for state term contract items, janitorial supplies...SuggestedContract work
$39.24k - $68.68k
...InvestigationDivisionInformation , Support ServicesJob Classification TitleAdministrative Specialist I (S)Position Number60011175GradeNC08About UsThe State Bureau... ...Criminal Background Check System (NICS). The CCH/NICS Administrative Specialist I position is located within the Criminal...SuggestedFull timePart timeWork experience placementInternshipWork at officeLocal areaMonday to FridayNight shift- ...PatrolDivisionNC State Highway PatrolJob Classification TitleAdministrative Specialist I (S)Position Number60030937GradeNC08About UsThe North... ...seeking an enthusiastic team member to join our team as an Administrative Specialist. The Administrative Specialist provides...SuggestedWork experience placementWork at officeMonday to Friday
$37.78k - $42.44k
Agency Dept of Justice Division DOJ Legal Services Job Classification Title Administrative Specialist I (NS) Position Number 60010174 Grade NC08 About Us The North Carolina Department of Justice, led by the Attorney General of North Carolina, represents the state,...Work at officeNight shift$39.24k - $68.68k
Agency Adult Correction Division COO - Community Supervision Job Classification Title Administrative Specialist I (S)Position Number 60074271 Grade NC08 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees....Contract workWork experience placementWork at officeTrial periodMonday to FridayFlexible hoursNight shift- ...ServicesDivisionPublic HealthJob Classification TitleAdministrative Specialist I (S)Position Number60040868GradeNC08About UsThe North... ...Carolinians achieve economic independence.Description of WorkThe Administrative Specialist I position provides administrative and operational...Work experience placementWork at officeNight shift
- State of North Carolina - Adult Correction is seeking an Administrative Associate II to support the Associate Warden for Programs and the Program Director at Maury Correctional Institution in Hookerton, NC. This role handles correspondence, records, and calendar management...
$81.87k - $127.59k
...decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the... ...individual to assist the Civil Division as an Administrative Specialist 4 (AS4). Under the general direction of the Court Executive 2...Work at officeRemote work$42k - $48k
Marshall & Taylor PLLC is looking for an experienced legal assistant to support attorneys and paralegals in Raleigh, North Carolina. The role involves managing office correspondence, including phone calls and emails, arranging meetings, and ensuring the legal team meets...Work at office$17.77 per hour
...ResourcesDivisionTemporary SolutionsJob Classification TitleAdministrative Specialist I (S)Position NumberGradeNC08About UsTo provide a solid Human... ...Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and...Hourly payPermanent employmentTemporary workWork experience placement- State of North Carolina - Health & Human Services in North Carolina is seeking an Administrative Specialist I (S) to provide administrative support to the Immunization Branch. The role handles procurement, travel coordination, invoice reconciliation, and records management...
$18 per hour
...greatest asset - OUR EMPLOYEES. Agency Office of State Human Resources Division Temporary Solutions Job Classification Title Administrative Specialist I (S) Position Number Grade NC08 About Us To provide a solid Human Resource management foundation, responsible...Hourly payPermanent employmentTemporary workWork experience placementWork at office- Nationwide Children's Hospital in the United States seeks an experienced administrative professional to support a Section Chief or VP. Responsibilities include scheduling, travel management, reimbursements, and preparing presentations for projects. The role emphasizes...
- Jobtailor in North Carolina seeks an Administrative Support for the National Register program. You will assist the National Register Coordinator, manage files and timelines, and help ensure compliance with federal and state rules. You will also update the public website...Work at office
$39.24k - $68.68k
...CorrectionDivisionCOO - Health ServicesJob Classification TitleAdministrative Specialist I (S)Position Number60072821GradeNC08About UsThe NC... ...sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special...Full timeWork experience placementWork at officeTrial periodNight shift- The NC Department of Adult Correction's Division of Community Supervision seeks a District Administrative Specialist I in Whiteville, NC. The role provides administrative, HR, and fiscal support to the Judicial District Manager and staff, handling meetings, minutes, mail...Monday to Friday
$39.24k - $68.68k
Agency Adult Correction Division COO - Operations Job Classification Title Administrative Specialist I (S) Position Number 60065819 Grade NC08 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible...Full timeTrial periodMonday to FridayNight shift- The State of North Carolina, Department of Adult Correction, seeks an Administrative Specialist I to provide HR support at Central Prison in Raleigh. You will handle personnel actions, leave management, benefits enrollment, and retirement prep while ensuring accuracy in...
$47.7k - $83.48k
...Agency Adult Correction Division General Counsel Job Classification Title Administrative Officer II (NS) Position Number 60056218 Grade NC12 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible...Work at officeTrial periodNight shift- ...Administration VE Coordinator – Veterans Engagement Citizens Behavioral Health provides compassionate behavioral health services for adults through our Day Program and outpatient treatment programs. We proudly support veterans and their families by helping connect them...Work at officeMonday to Friday
- ...Faith Formation Administrative Coordinator Our Lady of Lourdes Catholic Church Employment Type Full Time Location Posted Date May 27, 2026 Position Summary: The Faith Formation Administrative Coordinator will work as part of a team, in a fast‑paced environment, under...Full timeWork experience placementWork at officeFlexible hoursAfternoon shift
- ...Coordinates administrative functions of the Association assists with membership database entry. First point of contact for members. Responsible for promotion and rental of education center and small/large conference rooms. Processes members’ product orders as well as...Work at officeWeekend workDay shiftAfternoon shift
- ...Administrative Coordinator - Late Afternoon/Early Evening. Location: Raleigh, NC. Position Type: Part-Time (Late Afternoon/Evening). Are you a highly organized, tenacious, and detail-oriented professional who takes pride in creating seamless office experiences? New Leaf...Part timeWork experience placementWork at officeAfternoon shift
$45.43k - $79.5k
...Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Officer I (NS) Position Number 60061407 Grade NC11 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees...Trial periodMonday to FridayNight shift- ...Job Description The Greer Group is recruiting an Administrative Coordinator for our client in Raleigh! This is a full time, temporary to hire position! Hours: Monday - Friday, 8: 00 AM - 5: 00 PM. Our client, an established property management company in...Full timeTemporary workWork at officeImmediate startMonday to Friday
$17.77 per hour
Office of State Human Resources is seeking a temporary Administrative Specialist I to assist taxpayers and manage administrative tasks in Raleigh, NC. The role involves handling inquiries, ensuring compliance with tax laws, and using state systems to process information...Hourly payTemporary workWork at office- North Carolina A&T State University is seeking an Administrative Support Specialist to perform financial and administrative duties in a dynamic office setting. The role includes data verification, reporting, and records management, with opportunities for remote or hybrid...Remote jobWork at office
- The North Carolina Department of Justice is seeking an Administrative Specialist I (NS) to process incoming correspondence, enter data into databases, create and name PDF documents, and support the division’s administrative operations. The role involves filing, archiving...
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