Human Resources Assistant

Bilingual Eng/Spa Human Resources Assistant

The Human Resources Assistant plays a vital role in supporting the HR department within a manufacturing environment by ensuring smooth and efficient HR operations. This position is responsible for assisting with the front desk, recruitment processes, maintaining employee records, and facilitating communication between management and staff. The role requires a detail-oriented individual who can manage multiple administrative tasks while upholding confidentiality and compliance with labor laws. The Human Resources Assistant contributes to fostering a positive workplace culture by supporting employee engagement initiatives and addressing routine HR inquiries. Ultimately, this position helps to streamline HR functions, enabling the organization to attract, retain, and develop a skilled workforce essential for manufacturing success.

Minimum Qualifications

• High school diploma or equivalent required; Associate's degree in Human Resources, Business Administration, or related field preferred.
• At least 1 year of experience in an administrative or HR support role, preferably within a manufacturing or industrial setting.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of HR information systems.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• Experience with applicant tracking systems (ADP) and HRIS software such as Workday or SAP SuccessFactors.
• Familiarity with labor laws and regulations specific to the manufacturing industry.
• Certification such as SHRM-CP or PHR is a plus.
• Demonstrated ability to work collaboratively in a team-oriented environment.

Responsibilities

• Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews with candidates and hiring managers.
• Maintain and update employee records in HR information systems, ensuring accuracy and confidentiality of personnel data.
• Support onboarding activities for new hires, including preparing orientation materials and facilitating initial training schedules.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Coordinate and schedule employee performance evaluations, training sessions, and company events.
• Assist with payroll processing by collecting and verifying timesheets and attendance records.
• Ensure compliance with federal, state, and local employment laws and regulations by maintaining up-to-date knowledge and documentation.
• Support HR projects and initiatives aimed at improving employee engagement and workplace efficiency.

The Human Resources Assistant utilizes strong organizational and communication skills daily to manage employee records and facilitate effective communication between staff and management. Proficiency in Microsoft Office and HRIS software enables efficient handling of recruitment, onboarding, and payroll support tasks. Attention to detail is critical when maintaining confidential employee information and ensuring compliance with employment laws. Problem-solving skills are applied when addressing employee inquiries and supporting HR initiatives that enhance workplace culture. Additionally, interpersonal skills are essential for collaborating with various departments and contributing positively to team efforts.