Project Billing & Contracts Specialist

Job Description

Job Description

Go Maverick Group's client, is a family-owned organization comprised of four affiliated brands serving Northeast Ohio through landscape design, construction, property management, outdoor living, material supply, and commercial snow and ice management services.

They are looking for a Project Billing & Contracts Specialist who will play a critical role in managing the financial and contractual administration of large-scale projects across the organization. This position oversees the complete contract lifecycle for customers, subcontractors, and vendors while ensuring accurate project billing, cost tracking, compliance, and financial reporting.

Serving as a key partner to their operations, financial and leadership teams, this individual maintains ownership of project financial processes from contract award through project completion. The ideal candidate combines strong contract administration expertise with project accounting knowledge, exceptional attention to detail, and the ability to operate independently in a fast-paced environment.

Key Responsibilities

• Assist with project change orders throughout project, including assisting with the preparation, and submission of customer invoices.
• Review, process, and maintain contracts, subcontracts, change orders, and related project agreements; including maintaining organized contract files and documentation to support audits, legal reviews, and operational needs.
• Track payment status, accounts receivable activity, and project cash flow.
• Communicate proactively with teams regarding billing status, collections, and outstanding balances; assist with accounts receivable activity, and project cash flow.
• Collect, review, and process monthly subcontractor and supplier invoices; verify invoices are properly accrued and charged to the appropriate project budgets.
• Support subcontractor compliance requirements, including insurance certificates, labor agreements, and required documentation.
• Work with project managers and operation teams to support project execution and financial performance, including bid preparation, contract review, and project onboarding activities.

Requirements

Required

• 3+ years of experience in project accounting, project billing, accounts payable, and purchase order management.
• Degree in Accounting, Business Administration, Finance, or a related field (or equivalent combination of education and experience).
• Attention to detail with strong organizational and analytical skills, the ability to manage multiple tasks projects and competing priorities while meeting deadlines.
• Strong verbal and written communication skills.
• Experience with ERP, and project management systems such as Aspire.

Preferred

• Knowledge of lien waivers, payment applications, subcontractor compliance requirements, and contract risk management.
• Experience in construction, landscape construction, facilities services, or project-based industries, would be preferred.
• Advanced proficiency with Microsoft Excel and financial/accounting systems.
• Experience reviewing and administering contracts, subcontracts, project change orders, and compliance documentation.

What Success Looks Like

• Accurate and timely project billings and collections.
• Strong contract compliance and document management.
• Effective management of subcontractor and vendor payments.
• Reliable financial reporting and project profitability tracking.
• Proactive identification and resolution of billing, contract, and financial issues.
• Trusted partnership with Project Managers, Operations Leadership, and Accounting.

Benefits

This is a unique opportunity to step into a highly visible role that sits at the intersection of project operations, finance, and contract administration. As the Project Billing & Contracts Specialist, you'll take ownership of critical financial and contractual processes that directly support project profitability, cash flow, compliance, and long-term business success.

You'll work closely with a collaborative leadership team that values accountability, expertise, and continuous improvement. Your insights won't get lost in a large corporate structure. Instead, you'll have the opportunity to influence processes, build strong partnerships across the organization, and make a measurable impact every day.

If you're looking for a role where your attention to detail, financial acumen, and contract administration expertise will be recognized and appreciated, our client offers an environment where you can grow professionally while helping shape the future of a respected, family-owned organization.

Their new offices are located in Chesterland, OH, where they look forward to having someone who can come in and collaborate with the team while still offering flexibility when appropriate. They provide a competitive salary, discretionary bonus opportunities, health benefits, a 401(k), paid vacation, holidays, and more.