Payroll Administrator

Position Summary

We're looking for a sharp, fast-moving Payroll Processor who thrives in a high-volume, multi-state environment and doesn't flinch at complexity. This role goes beyond processing payroll-you'll be a key operator in ensuring accuracy across multiple pay structures, supporting system improvements, and keeping payroll running clean, compliant, and on time every time.

If you like puzzles (think: multiple pay plans, shifting schedules, and constant change), you'll fit right in.

Key Responsibilities

Payroll Processing & Execution
• Process payroll for multi-state, high-volume employee populations with precision and speed
• Manage multiple pay frequencies (weekly, biweekly, semi-monthly, etc.) without missing a beat
• Ensure accurate calculation of wages, commissions, bonuses, and deductions across varied compensation structures
• Audit payroll data for accuracy (rates, hours, earnings, deductions) before final submission
• Execute payroll in ADP Workforce Now (or similar ADP systems)
• Process manual checks and off-cycle payments, including final pay, corrections, commissions true-ups, and special payouts
• Perform and validate manual payroll calculations (taxes, deductions, net pay) with a high degree of accuracy
• Ensure all manual payments are properly approved, documented, and reconciled within payroll systems
• Partner with HR and Finance to validate one-time or non-standard payments before processing
• Maintain clear audit trails for all manual checks to support compliance and financial accuracy

Complex Pay Structures
• Handle multiple compensation plans including hourly, salary, commissions, draws, and incentives
• Partner with HR and Finance to validate pay plans and ensure correct system setup
• Troubleshoot discrepancies quickly and resolve root causes-not just symptoms

Compliance & Controls
• Ensure compliance with federal, state, and local wage and hour laws
• Maintain strong payroll controls and documentation to support audit readiness (SOX-friendly mindset)
• Ensure proper controls and approvals are followed for all manual and off-cycle payments
• Reconcile manual checks to payroll registers and general ledger to ensure full alignment
• Support reporting and reconciliation efforts tied to payroll and benefits

Projects & Process Improvement
• Support payroll-related projects (pay frequency changes, system updates, acquisitions/integrations, etc.)
• Identify inefficiencies and recommend smarter, faster ways to run payroll
• Assist in developing scalable processes as the business grows

Cross-Functional Support
• Partner with HR, HRIS, and Accounting on employee changes, deductions, and reporting
• Serve as a go-to resource for payroll questions and issue resolution
• Provide backup support across payroll and HRIS functions as needed

Additional Responsibilities

• Perform additional responsibilities as needed to support risk management operations, process improvement, and business needs

Qualifications
• 3-5+ years of hands-on payroll processing experience (not just reviewing-actually running it)
• Strong experience with ADP Workforce Now or similar ADP platforms
• Proven ability to manage multiple payroll cycles and complex pay plans simultaneously
• Experience processing and validating manual/off-cycle payroll payments with strong controls
• Deep attention to detail-you catch what others miss
• Strong follow-through-you close loops and don't let things linger
• Ability to prioritize and manage multiple deadlines in a fast-paced environment
• Resourceful mindset-you figure things out without needing a roadmap
• Comfort working in environments that are still being built (not everything will be perfect-and that's okay)

What Sets You Apart
• Experience supporting payroll in a multi-entity or multi-location environment
• Exposure to payroll audits or SOX compliance controls
• Experience with payroll transitions, integrations, or system clean-up
• Ability to balance speed and accuracy (rare, but critical here)

Work Style
• Fast-paced, high-accountability environment
• Requires strong ownership and independence
• Not a "wait to be told what to do" role-this is a jump-in-and-run position

Physical Requirements & Work Environment

• In office Monday through Thursday, remote on Fridays with use of computer, phone, and standard office equipment
• Ability to remain in a stationary position for extended periods
• Frequent communication with internal and external partners
• Ability to travel occasionally to field locations as needed for training, audits, and incident review
• May be exposed to operational environments (retail/service areas with equipment and noise)

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Work Authorization

Candidates must be authorized to work in the United States without current or future

sponsorship.

Our Culture

We operate in a fast-paced, performance driven environment focused on accountability, ownership and continuous improvement.

Equal Opportunity Employer

RideNow is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.

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