Executive Assistant to the Chief Philanthropy Officer (opens in new tab)
$62k - $75kArizona Community Foundation
- Executive Assistant## Description**Title:** Executive Assistant**Reports To:** Chief Philanthropy Officer**Status:** Full-time, non-exempt**Salary Range:** $62,000 to $75,000---**Position Summary**The Arizona Community Foundation (ACF) is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Chief Philanthropy Officer, the VP, Development, and other Philanthropy Team leaders as requested. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. The ideal candidate will embody ACF’s core values of collaboration, gratitude, inclusivity, and trust, and positively contribute to a people-first culture.---**Key Responsibilities*****Strategic Calendar Management**** Proactively manage complex calendars and schedule meetings with internal and external stakeholders, adjusting to accommodate emerging or changing priorities.* Collaborate with Chief Philanthropy Officer to develop and maintain a regular cadence of team meetings and one-on-one meetings with direct reports and others as requested. Adjust internal meetings, as needed, to accommodate more pressing items.* Draft meeting agendas and assist with preparation of materials and briefs, take minutes, and prepare communications to executive team and CEO ahead of and after meetings, addressing follow-up tasks as required.***Workflow Coordination & Inter-departmental Collaboration**** Track and manage deadlines, deliverables, and priorities for the Chief Philanthropy Officer and the team.* Serve as a liaison between the Chief Philanthropy Officer and internal/external stakeholders. Support special projects and cross-functional initiatives assigned.* Serve as a primary point of contact and liaison between the Chief Philanthropy Officer and internal and external stakeholders, including donors, fundholders, professional advisors, board members, committee members, and community partners.* Build and maintain positive working relationships with donors, fundholders, volunteers, and board members, ensuring responsive, professional, and confidential communication.* Support donor cultivation, stewardship, and engagement activities by coordinating meetings, correspondence, briefing materials, and follow-up actions for the Chief Philanthropy Officer and philanthropy leadership team.* Develop strong relationships with other executive assistants and coordinators across the organization to contribute to a culture of engagement, support, and idea-sharing.***Communications & Documentation**** Prepare and edit correspondence, reports, presentations, and other documents.* Assist with the coordination, preparation, and distribution of materials for executive team, including agendas, presentations, reports, minutes, and follow-up action items.* Create and update documentation for internal processes related to the workflow of the team.* Maintain file systems for Chief Philanthropy Officer and team, ensuring organized, accessible digital (and paper) files, making and implementing suggestions for improvement.* Manage and prioritize Chief Philanthropy Officer inbox, as requested, to ensure priority emails and action items are addressed and unwanted emails are deleted.* Maintain confidentiality and handle sensitive information with professionalism.***Other**** Serve as the backup EA for the CEO Office.* Coordinate travel arrangements as needed.* Provide administrative and logistical support for board and board committee work, donor engagement activities, stewardship events, and other philanthropy-related initiatives.* Manage credit card expense reporting, contract coordination through Docusign, and invoice preparation and submission for the team.* Learn and become proficient in ACF’s technology platforms including all Microsoft products (Teams, Outlook, Word, Excel, PowerPoint), CRM (Salesforce), and other systems related to productivity and efficient workflows.## Qualifications**Qualifications*** Minimum of 7-10 years of experience in executive-level administrative support. Experience in a nonprofit environment helpful but not required.* Strong organizational and time management skills with the ability to prioritize and solve problems effectively.* Excellent written and verbal communication/presentation skills.* Resourceful, fast learner that puts their best-effort work forward consistently. Ability to work and think ahead, resolving potential issues and planning for the best use of executives’ time.* Demonstrated proficiency in Microsoft Office Suite tools, virtual collaboration tools, databases and project management applications and strong desire to learn and adopt new technology, including the ethical use of AI.* Sound judgement and discretion with the proven ability to keep confidences related to confidential and sensitive information secure.* Professional and respectful approach to work with colleagues. Steady, calm under pressure, ability to effectively diffuse conflict.* Exceptional interpersonal and relationship-building skills with both internal and external stakeholders and a customer service mindset.* Experience working collaboratively across departments with colleagues at all levels to accomplish work.* Embodies ACF’s core values in working with internal and external stakeholders and has a passion for community service and impact.*The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of the position. Incumbents may be required to perform other job-related tasks other than or in addition to those specifically presented in this description.**ACF is an Equal Employment Opportunity Employer and does not discriminate against a job applicant or an employee because of the person's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information. ACF does not discriminate against a person because the person complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit.*
- J-18808-Ljbffr Arizona Community Foundation
Vacancy posted 5 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant to the Chief Philanthropy Officer (opens in new tab) in Phoenix, AZ vacancy
- Arizona Community Foundation is seeking an Executive Assistant to provide high-level administrative support to the Chief Philanthropy Officer, the VP, Development, and other Philanthropy Team leaders. The role emphasizes discretion, organization, and multi-tasking in a...Suggested
- ...Chief Philanthropy Officer About the Company Mission-driven organization providing educational services... ...Chief Philanthropy Officer to lead a new era of partnership-driven fundraising.... ...role is pivotal in envisioning and executing a philanthropic strategy that combines...Suggested
- The Phoenix Symphony is seeking a Chief Advancement Officer who will serve as the organization’s senior... ...leader and a key member of the executive leadership team. The CAO will provide... ..., while fostering a culture of philanthropy across the organization. #J-18808-Ljbffr...Suggested
$185k
...Jobs > Vice President & Chief Research and Solutions Officer Vice President & Chief Research... ...Description Reports to: Executive Vice President & Chief... ...resources through philanthropy, grants, government support... ...is entering an ambitious new chapter. As desert communities...SuggestedFull timeContract workCasual workWork at officeWorldwideAfternoon shift- ...can join our family? View our openings below and be sure to check... ...AVANA Companies is seeking a Chief Lending Officer to Sales Team in the... ...objectives. Identify and develop new lending programs and niche-market... ...: Partner with the CEO and executive team on enterprise strategy,...Suggested
$54k - $60k
...and dependable professional to serve as Executive Assistant to the CEO . First and foremost,... ...and catering to research, vendors and office needs. In short: you’ll help keep... ...Office skills and high comfort learning new technology, including CRM platforms (tracking...Full timeTemporary workWork at officeNational Kidney Foundation of Arizona
Phoenix, AZ5 days ago- ...Chief Revenue Officer | Confidential Retained Search | Edge I Data Center I Equity Valor Front has... ...Key responsibilities: - Define and execute go-to-market strategy, including product... ...not required. Our client is specifically open to a hungry, highly successful VP or...Full timeContract workImmediate start
Valor Front
Phoenix, AZ1 day ago - ...moments and recognizing their potential. Join us on our journey of building a new kind of organization to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering groundbreaking methods, and bringing unexpected...Full time
AstraZeneca
Phoenix, AZ4 days ago $18.5 - $20.5 per hour
...Assistant General Manager - New Gym Opening! AZP2B - Phoenix: S 24th St / E Baseline Rd EōS Fitness is bold, upbeat, and motivating. Not only in our fitness routines, but in our work environment as well. Like our members, our employees know how to rise to a challenge and...Hourly payDaily paidFull timePart timeFlexible hoursWeekend workEŌS Fitness
Phoenix, AZ12 hours ago- ...Chief Growth Officer About the Company Healthcare services company providing technology-enabled support for care delivery environments... ...and manage all commercial functions, with a focus on driving new business development and expanding relationships within the healthcare...
- ...Chief Revenue Officer (CRO) About the Company Thriving provider of revenue cycle management solutions... ...join their team. The CRO will be a key executive, responsible for developing and... ...existing customer relationships and acquiring new accounts, with a focus on strong team...
- ...Chief Advancement Officer (CAO) About the Company Established performing arts organization focusing... ...leader and a vital part of the executive team. The successful candidate will... ...campaign and fostering a culture of philanthropy within the organization. The Chief Advancement...
- ...Chief Program Officer About the Company Globally-recognized organization dedicated to protecting... ...scale-up and the introduction of new, globally implemented programs. A strategic... ...position. Hiring Manager Title Chief Executive Officer (CEO) Functions ~ Non-...Remote workShift workNight shift
- ...Chief Revenue & Partnerships Officer About the Company Large non-profit organization promoting sexual... ...1-500 Categories Non-Profit & Philanthropy Associations and Organizations... ...and CEO, working closely with the executive team and the Board of Directors. The...
- ...Chief Growth Officer About the Company Established independent RIA focused on organic growth, AUM growth, and operational professionalization... ...professionalism. Key responsibilities include driving new business, coaching and developing advisors in business development...
- ...opportunity at Terros Health for a Chief Clinical Officer (CCO). Terros Health is a... ...Officer(CCO) to join our Executive Leadership Team in Phoenix.... ...External Affairs to drive new initiatives funding... ...disability insuranceEmployee Assistance Program for the Whole FamilyPersonal...Contract workWork at office
Terros
Phoenix, AZ4 days ago - Chief Nursing Officer (CNO) Multi-State Skilled Nursing & Post-Acute Care Organization... ...care facilities. This executive leadership role offers the... .... Support acquisitions, new facility integrations, and... ...opportunities Relocation assistance (if applicable) Travel reimbursement...Relocation package
- ...Chief Trust Officer (CTO) About the Company Highly respected wealth management firm with boutique, client-centric service for sophisticated... ...will also be responsible for reviewing and evaluating new trust, estate, and fiduciary relationships, providing guidance...
- ...Chief Delivery Officer (CDO) About the Company Innovative organization connecting education... ...11-50 Categories Non-Profit & Philanthropy Education Specialties nonprofit... ...product, technology, and services. This executive will be instrumental in scaling the...
$18.5 - $20.5 per hour
...Assistant Fitness Manager - New Gym Opening! Phoenix: S 24th St / E Baseline Rd EōS Fitness is bold, upbeat, and motivating. Not only in our fitness... ..., and record-keeping skills. ~ Excellent MS Office skills. ~ Prior experience or strong interest in the...Hourly payDaily paidFull timePart timeNight shiftWeekend workEŌS Fitness
Phoenix, AZ1 day ago- ...Phoenix region as Dean and Chief Academic Officer of The Valley College of Osteopathic... ...’s chief academic executive and provides leadership for... ...graduate approximately 180 new osteopathic physicians annually... ...experience as COM Dean or Assistant/Associate Dean; Exceptional...Full timeImmediate start
The Valley College of Osteopathic Medicine
Phoenix, AZ4 days ago $192k - $240k
...community.\nJob Description\n\nThe Chief Enrollment Officer is a member of Alliant University’s Executive Leadership Team and serves as... ...recruitment partnerships, and new-market development.\n... ...disabilities and applicants who require assistance completing an application may...Full timeTemporary workFor contractorsWork at officeLocal areaFlexible hoursAlliant
Phoenix, AZ3 days ago- ...& Casualty insurance organization seeking an experienced Chief Underwriting Officer to lead enterprise underwriting strategy, portfolio management... ...multiple business units. This is a highly visible executive leadership role with responsibility for protecting long-term...Remote work
Insurance Recruiting Solutions
Phoenix, AZ5 days ago - ...Chief People Officer (CPO) About the Company An entrepreneurially led, acquisitive professional services business building a scalable platform Industry Consumer Services Type Privately Held, Private Equity-backed About the Role The Company is seeking...
- ...Interim Chief Nursing Officer (CNO) About the Company Hospital and health system clients seeking interim nursing leadership. Industry... ...services. The Interim CNO will also be a key member of the executive team, contributing to the strategic direction of the...Interim role
- ...Chief Strategy & Growth Officer About the Company Innovative organization reimagining scalable housing solutions for low-income individuals... ...hold the big picture strategy while also being hands-on in execution. The Chief Strategy & Growth Officer will work closely...Interim roleLocal area
- ...Chief People, Culture & Equity Officer About the Company Independent organization focusing on science-based advocacy initiatives Industry... .../or people leadership, with at least five years at the executive level. The role requires a proven track record in leading...
- ...Chief Partnerships Officer (CPO) About the Company Innovative digital media lab serving BIPOC & low-income communities Industry Online... ...is seeking a Chief Partnerships Officer (CPO) to lead its executive fundraising strategy and revenue scaling efforts. The...
- ...Chief Revenue Officer (CRO) About the Company Leading home services franchisor with a portfolio of franchise brands. Industry Consumer... ...portfolio of leading home service franchise brands. This executive will be responsible for unifying and leading various...
- ...Chief Strategy Officer (CSO) About the Company Compliant global crypto payment infrastructure in one of the fastest-growing sectors Industry Financial Services Type Privately Held About the Role The Company is seeking a Chief Strategy Officer to...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant to the Chief Philanthropy Officer (opens in new tab). Be the first to apply!
Related searches
- office administrator executive assistant Phoenix, AZ
- personal executive assistant Phoenix, AZ
- executive assistant to chief executive officer Phoenix, AZ
- senior level executive assistant Phoenix, AZ
- c-level executive assistant Phoenix, AZ
- senior executive assistant Phoenix, AZ
- executive assistant Phoenix, AZ
- remote executive assistant Phoenix, AZ
- executive assistant c suite Phoenix, AZ
- executive assistant to ceo Phoenix, AZ