Administrative Assistant

Title: ELC Administrative Assistant and Enrollment Coordinator (Job ID: 271) Date Posted: 6/15/2026 Location: New Beginnings Family Academy, 170 Garden Street, Bridgeport, CT EMPLOYMENT OPPORTUNITY – EARLY LEARNING CENTER [ELC] ADMINISTRATIVE ASSISTANT AND ENROLLMENT COORDINATOR About New Beginnings Family Academy Opened in September 2002 offering grades K-3, New Beginnings Family Academy (NBFA) offers active and engaging learning experiences from Pre-K through 6th grade. NBFA is a tuition‑free, public charter school proudly distinguished by social, emotional and academic learning steeped in child development best practices, an emotionally responsive model that weaves trauma‑informed practice into every classroom, and parental involvement in and outside of the classroom. NBFA’s ELC is located at 170 Garden Street, Bridgeport, CT. NBFA is an equal opportunity employer that values a diverse workplace and respects, values, and celebrates the unique attributes of all stakeholders: employees, students, families, and members of its Board of Directors. Mission-Driven Culture NBFA employees thrive in a collaborative environment of thoughtful self‑reflective professionals on a mission to change the life outcomes of Bridgeport youth by narrowing the achievement gap. Our mission is to provide students a meaningful, high‑quality education through experience‑based learning that develops essential social, emotional, and critical‑thinking skills to give all children the foundation to achieve their potential. Summary The ELC Administrative Assistant and Enrollment Coordinator must be committed to and advocate for NBFA’s mission to provide students a meaningful, high‑quality education through experience‑based learning that helps develop essential social, emotional and critical‑thinking skills. The Assistant is responsible for various support functions critical to the ongoing efficient operations of NBFA’s ELC. Principal Accountabilities Greet and assist visitors, families, students, and staff in a positive, professional, and welcoming manner. Perform general office management, clerical, and administrative duties to support daily school operations. Prepare, process, and distribute mailings, correspondence, forms, and other office communications. Maintain confidential student files and records in accordance with school policies and applicable privacy requirements. Support front‑office arrival and dismissal procedures, including documenting tardies, early dismissals, and related student attendance updates. Scheduling and Administrative Support Provide administrative and clerical support to the CEO/Director and CFO, including scheduling meetings, managing calendars, preparing documents, serving as a scribe during meetings, and maintaining organized records. Serve as a professional point of contact for families, staff, Board members, community partners, and other stakeholders on behalf of the CEO/Director. Prepare, proofread, and distribute correspondence, reports, agendas, meeting materials, and other documents as assigned. Support the coordination of school‑wide events, meetings, professional development sessions, and special projects led by the CEO/Director. Maintain confidentiality when handling sensitive student, staff, family, and organizational information. Assist with tracking deadlines, follow‑up items, and key administrative tasks to support the CE0/Director’s daily operations and organizational priorities. Organize and maintain electronic and physical files to ensure timely access to important documents and records. Support communication between the CEO/Director’s office and internal departments to promote efficient school operations. Power School Assign students to classes Remove students upon withdrawal Materials and Purchasing Update, copy and distribute staff contact list Copy and distribute Staff Handbook Copy and distribute Student Handbook Create purchase orders for ELC leaders and staff Manage student lottery process Distribute enrollment materials throughout the community Serve as a welcoming first point of contact for prospective families by responding to inquiries, scheduling tours and information sessions, and clearly communicating next steps. Support families in completing applications and assembling required documentation (e.g., proof of age, residency, immunizations, and other program‑specific requirements). Provide individualized follow‑up to reduce drop‑off between inquiry and enrollment and ensure families complete the process in a timely manner. Participate in regular check‑ins with NBFA’s leadership to review metrics, troubleshoot barriers, and adjust strategies. Regularly update the Withdrawal list Schedule withdrawal meetings Manage student records Respond to records request from other schools Board of Directors Ensure timely public notice and posting of Board and committee meetings, agendas, and related materials in accordance with applicable requirements. Communicate Board meeting schedules, updates, and pertinent information to members of the Board of Directors. Prepare, organize, and distribute Board of Directors meeting packets and supporting materials. Serve as corresponding secretary to the Board of Directors, including preparing communications, maintaining records, and supporting Board‑related administrative needs. Certification, Knowledge and Skills Associate’s or Bachelor’s degree preferred, or equivalent relevant work experience. Prior school administrative experience preferred. Be an excellent listener and quick thinker. Have strong communication skills, both oral and written. Possess a keen eye for details, the ability to multi‑task, and a can‑do attitude. Thrive in a fast‑paced environment and work well collaboratively or independently. Be a trustworthy individual who can maintain student/family confidentiality. Be proficient in Microsoft Office suite and PowerSchool. Friendly work environment. Health coverage includes medical and dental (generous portion of premium paid by NBFA). Life, AD & D, Long‑Term and Short‑Term Disability Insurance. #J-18808-Ljbffr