Office Manager

Position Summary  

The Office Manager   provides high-level administrative and operational support to the CEO ,  CFO and a small team. This role  is responsible for   providing administrative and operational support,  managing schedules, coordinating travel and events,  maintaining office supplies, supporting special projects, and ensuring day-to-day administrative operations run smoothly.  

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.  

Essential Duties and Responsibilities  

• Manage and coordinate the CEO and CFO’s  calendar s , meetings, and appointments.  

• Schedule internal and external meetings and ensure all necessary materials are prepared.  

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.  

• Order and  maintain office supplies and equipment.  

• Plan and coordinate company meetings, team events, employee recognition activities, and leadership  off sites .  

• Manage event  logistics including venues, catering, materials, technology needs, and communications.  

• Provide administrative support to a small team, including scheduling, document preparation, meeting coordination,  light  accounting,  and follow-up activities.  

• Assist with  employee   onboarding  and offboarding  logistics and employee  recognition   programs .  

• Serve as the contact for facilities related requests.  

• Handle incoming and outgoing mail, shipping   requests and other related work.  

• Support cross-functional initiatives and departmental projects.  

Qualifications  

• High school diploma or equivalent.  

• 3+ years of administrative, executive assistant, office management, or related experience.  

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.  

• Strong organizational and time management skills.  

• Excellent written and verbal communication skills.  

• Ability to handle confidential information with discretion.  

• Strong attention to detail and follow-through.  

Physical Requirements  

• Ability to sit, stand, and work at a computer for extended periods.  

• Ability to occasionally lift and move office supplies and materials up to 25 pounds.  

What Success Looks Like  

• The CEO   and CFO’s calendar and priorities are effectively managed.  

• Team scheduling and administrative needs are handled efficiently.  

• Travel arrangements and events are flawlessly coordinated.  

• Office supplies and operations run smoothly without disruption.  

• Special projects are completed accurately and on time.  

• Leadership and team members receive  timely , professional support.