Administrative Specialist

Job Title: Front Desk Operations Assistant

Signalscape provides advanced engineering services and specialized wireless systems that support defense, intelligence, and law-enforcement initiatives. For over 25 years, we have built a reputation for quality, professionalism, and commitment to mission-critical work. Our Cary office is a collaborative, respectful environment that values dependability and a team-oriented environment. We are looking for a reliable, organized, and welcoming front desk operations assistant to serve as the first point of contact for our office. This part-time position supports daily operations by managing visitor access, assisting with meetings, coordinating travel details, handling shipping and receiving, supporting the accounting team, and performing light data entry to support general office functions. This role is ideal for individuals seeking a strong work-life balance, predictable daytime hours, and a supportive environment. It's also a great fit for those reentering the workforce who want to contribute meaningfully without sacrificing personal or family time. We understand that life requires flexibility! This is an on-site role in our Cary, NC office. The weekly schedule is from 8 am to 2 pm, M-F.

Key Responsibilities:

• Welcome visitors and ensure proper sign-in and access procedures.
• Provide support to the accounting team, including organizing customer payment information, assisting with vendor invoice tracking, and helping maintain accurate records.
• Process outgoing shipments
• Assist with general office tasks such as data entry, filing, updating logs, and tracking operational items.
• Answer and route calls from the main company line.
• Maintain neat, organized, and equipped common and meeting areas.
• Assist with meeting logistics, including refreshments when needed.
• Assist with travel arrangements, including supporting itinerary organization and help confirm details for smooth travel.
• Manage incoming mail, packages, and deliveries.

Requirements:

• Strong attention to detail and comfort with entering and tracking information.
• Good oral and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to stay organized, multitask, and follow established procedures.
• Professional, friendly, and proactive approach to helping others.
• Ability to maintain confidentiality in a secure environment.
• On-site attendance, punctuality, and reliability.
• Ability to pass a background check.
• Comfortable interacting with customers, vendors, and team members.
• Ability to lift to 25 pounds as needed for packages and supplies.
• Professional conduct and adherence to organizational values.
• Ability to obtain a Secret level U.S. government security clearance.

Benefits:

• 401-k with company match
• Employee Assistance Program

Signalscape is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.