Administrative Specialist II

Administrative Specialist II (S)

The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.

The position serves as a point of contact for the Director of Court Services and the Court Services Administrator. Represents the Director of Court Services and staff as a designated point of contact in order to enable the Director and staff a seamless point of communication and information dissemination. Contact may include but is not limited to internal and external individuals representing all facets of the public, state and local government, and juvenile justice fields. Contact may be in the form of phone calls, face-to-face meetings, written, or email correspondence. Action may be in the form of written (email responses, memos, letters) or verbal communication (phone calls, meetings, etc.).

Job Duties:

• General correspondence
• Providing administrative support to budget, fiscal, committees and project tracking within Court Services
• Schedule management, records management, events coordination and file maintenance. Position requires a high level of accuracy in office organization and records keeping, budget and fiscal reporting, and supporting special projects and programs. Position is privileged to confidential and highly sensitive information requiring the use of good judgment and discretion with such information.

Pay Range: $41,206 - $72,113

Work Schedule: This is a full-time position. Monday - Friday 8AM - 5PM.

We Offer Great Benefits!

This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator.

The Minimum Education and Experience (E&E) is REQUIRED to qualify for this position. Management Preferences, including Knowledge, Skills, and Abilities (KSAs), are not required but may be used to determine the pool of most qualified applicants. Managers may also choose to interview/select applicants who demonstrate Management Preferences.

All work history and education (including accurate dates of employment/attendance) must be documented on the application. Transcripts may be attached to supplement education and work experience may include internships, volunteerism, and full and part-time work. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as receive the highest possible salary if selected for the position. Salary will be based on relevant qualifications, internal equity, and budgetary considerations for the advertised position. Click here for more information and application resources.

Resumes may be attached as a supplement to the application but are not a substitute for a complete application.

Management Preferences: (These skills are not required but managers may choose to interview/select applicants who demonstrate management preferences.)

• Strong office management and/or administrative skills
• Knowledge of business processes, records management, and/or personnel procedures
• Working understanding of budgeting and/or basic accounting
• Experience in establishing working relationships with associates, officials and/or the public.
• Knowledge of Beacon, e-procurement, NCAS, e-billing, NC-JOIN, and/or other data web based systems

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.

Public Service Loan Forgiveness Program

For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.

Transcripts

• Attaching transcripts is optional; however, we recommend applicants attach unofficial transcripts to assist in providing credit for education including in substituting education gained for experience. Additionally, qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university.

• Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.

• International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting.  Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification:

Military Experience

• Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.

• Applicants seeking National Guard Preference:

• A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).

• A former member of the North Carolina National Guard who served for at least 6 years and was discharged under honorable conditions must attach either a DD256 or NGB 22.

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." PREA Hiring and Promotion Prohibitions Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks.

Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Workday account to check the status of your application. If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification when the position is filled.

If there are any questions about this posting other than your application status, please contact Ariana Garcia at View email address on click.appcast.io.