Office Manager/Chief of Staff

About the Company

We are seeking a highly organized, proactive, and versatile Office Manager/Chief of Staff/ to serve as the operational backbone of our organization. This role combines strategic coordination with hands-on office management and serves as a key liaison across HR, Marketing, Sales, and Operations. The ideal candidate thrives in dynamic environments, excels at communication, and can seamlessly manage both administrative and people-related functions.

About the Role

This position plays a critical role in keeping the organization running smoothly by connecting teams, supporting employees, and ensuring operational excellence. The Chief of Staff / Office Manager is a force multiplier who enables leadership and teams to focus on what they do best. This is a great role for a new grad looking for an opportunity to learn a business.

Responsibilities

• Executive & Cross-Functional Support
• Act as a trusted partner to leadership, helping prioritize initiatives and ensure alignment across departments
• Serve as a central point of coordination between HR, Marketing, Sales, and Operations
• Facilitate communication and follow-through on cross-functional projects
• Track key initiatives, deadlines, and deliverables to ensure execution

• Office Management
• Oversee day-to-day office operations, ensuring a productive and organized work environment
• Manage vendors, supplies, office systems, and general administrative needs
• Coordinate internal meetings, events, and logistics
• Maintain policies, procedures, and documentation for office operations

• HR Liaison & Administration
• Serve as the primary internal point of contact for HR-related matters
• Coordinate with outsourced HR and benefits providers to ensure accurate and timely information flow
• Support employee onboarding and offboarding processes
• Assist with recruiting coordination, including scheduling interviews and candidate communication
• Maintain employee records and ensure compliance with internal policies and external requirements
• Help communicate HR policies, updates, and benefits information to employees

• Hiring & Onboarding
• Coordinate hiring processes, including job postings, candidate tracking, and interview scheduling
• Facilitate onboarding programs to ensure a smooth new hire experience
• Partner with department leaders to ensure role clarity and onboarding success

• Internal Communications
• Ensure consistent and clear communication across teams
• Support the rollout of company initiatives, updates, and policies
• Act as a cultural steward, helping reinforce company values and employee engagement

Qualifications

• Bachelor’s degree or equivalent experience
• Administrative management background in business or an academic setting
• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Experience working with outsourced HR and/or benefits providers preferred
• Ability to handle sensitive information with discretion and professionalism
• Proficiency with common business tools (e.g., Microsoft Office, Google Workspace, HRIS systems)

Required Skills

• High attention to detail and follow-through
• Strong interpersonal and relationship-building skills
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving mindset with a proactive approach
• Adaptability and comfort with ambiguity

Pay range and compensation package

Base pay starting at $50,000 with bonus eligibility.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.