Executive Correspondence Analyst

Executive Correspondence Support Position

KeyLogic is seeking an individual to provide Executive Correspondence (EC) support at the U.S. Department of Energy (DOE). The position requires strong organizational and communication skills and attention to detail. The candidate must be highly organized, motivated and a self-starter; possess excellent proofreading and editing skills; and be capable of providing quick-turnaround support in a dynamic environment.

Salary range: $75K to $85K

Work site requirements: Minimum four (4) days per week onsite at DOE-Forrestal Building in Washington DC

Position Responsibilities:

• Process and update incoming Congressional, intergovernmental and public correspondence, including maintaining correspondence into electronic document online correspondence and concurrence system (eDocs).
• Review, proofread and edit daily correspondence addressed to management, including proofing final communication.
• Review actions (memorandums, documents) signed by DOE office senior leadership; perform copy editing for grammar, clarity, consistency and adherence to style and formatting preferences.
• Manage, compile and track technical Congressional reports from the Program Offices and field sites, including all aspects of the correspondence life-cycle process.
• Update and close out internal correspondence actions and packages.
• Update and maintain Congressional and Executive Secretariat (ES) Congressional Reporting databases.
• Work closely with program offices to process and review urgent actions for concurrence, and coordinate with ES to obtain concurrence on all actions.
• Compile responses and inputs from multiple program offices and agencies; analyze responses for consistency and accuracy.
• Work with technical staff and program offices (e.g., General Counsel, Public Affairs, Congressional) to clear outgoing communications; work with technical subject matter experts to revise content.
• Obtain external program concurrences on relevant office packages and correspondence.
• Support program offices and ES who prepare actions for signature, including annual reports and letters signed by the Secretary.
• Develop, update or revise internal standard operating procedures and guides; identify opportunities and implement actions to streamline processes and enhance efficiency.

Position Qualifications:

• Bachelor's degree with a minimum of 3-5 years of experience.
• Knowledge of DOE and ES operations and processes.
• Experience with eDocs and CorrTrack document records management systems.
• Proficient knowledge of Microsoft Office and MS SharePoint tools.
• Strong communications and writing and copy editing skills.
• Other relevant professional development courses and training related to the government, management and subject matter is desirable.
• Ability to work both independently and in a structured team environment alongside federal and other technical services support contractors.
• Ability to pass background checks and obtain security clearances (as required).