Harn Museum Tour and Program Coordinator

Harn Museum Tour and Program Coordinator

Job no: 540783

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Libraries/Museums, Office/Administrative/Fiscal Support

Department: 57804100 - HN-EDUCATION ADMINISTRATION

Classification Title:
Museum Operations Coord I

Classification Minimum Requirements:
Master's degree in an appropriate area; or a bachelor's degree in an appropriate area and two years of relevant experience.

Job Description:

• Responsible for the recruitment and coordination of the museum's internship program.
• Manages the overall calendar of programs and activities of the education department.
• Coordinates tour rotation schedule of volunteer docent tour guides.
• Coordinates scheduling for planned tours and presentations for a wide variety of groups.
• Coordinates travel, housing, and hospitality arrangements for visiting artists, scholars, and performers in connection with public education programs.
• Maintains contact mailing lists for outreach for all programs and for potential program participants.
• Supports docent education with scheduling, audio-visual and set-up arrangements, and materials preparation. Attends and assists with docent training.
• Attends and supports education programs, which may include evening and weekend programs.
• Provides information to the Museum Marketing and Public Relations Department used to produce and disseminate promotional materials in support of Department activities.
• Assists with data gathering and preparation of grant proposals.
• In collaboration with the Director of Education, monitors annual budget for the department.
• May supervise interns and work study students.

Expected Salary:
$43,888 - $46,444

Required Qualifications:

• Experience in managing multiple schedules simultaneously.
• Excellent organization, planning, and interpersonal skills.
• Excellent written, proofreading, and verbal communication skills.
• Self-directed and organized, ability to work independently.
• Ability to establish and maintain effective working relationships in a team environment.

Preferred:

• Familiarity with budgets and financial business processes.
• Experience in the creation and analysis of data collection.
• Strong computer skills and familiarity with educational technology and software such as Microsoft Office Suite, Microsoft Teams, scheduling software, etc.
• Familiarity with museum tours and programs is a plus.
• Previous administrative experience is helpful.

Special Instructions to Applicants:
In order to be considered, upload your cover letter, resume, and three professional references.


Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Applications will be reviewed as received.

Health Assessment Required:No

Advertised: 30 Jul 2026 Eastern Daylight Time

Applications close: 19 Aug 2026 Eastern Daylight Time

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