Project Manager

Operations Coordinator, Learning & Development/Change Management – Product to Market Transformation

Location: San Francisco Bay Area, CA (Hybrid, on-site needed at times) Job Duration: 6 month on W2 Hrs/Week: 30

About The Role

Our Client is seeking a highly organized and detail-oriented professional to join our Product to Market Transformation team as Learning & Development/Change Management Operations Coordinator – Product to Market Transformation. This role supports the seamless operational execution of Product to Market (P2M) learning experiences across in-person, hybrid, and virtual environments. You will coordinate room reservations, calendar logistics, enrollment tracking, certification operations, materials preparation, catering, supplies, reporting, invoicing, and shared inbox management. In this role, you will ensure that every learning experience—from certification programs to speaker series and innovation lab sessions—is delivered with precision, responsiveness, and a high-quality participant experience.

What You'll Do

Coordinate room reservations and calendar logistics for in-person, hybrid, and virtual learning experiences, ensuring accurate scheduling, appropriate time buffers, and clear location details. Support enrollment operations including participant tracking, roster management, distribution list coordination, and access to brand distribution groups. Manage shared team inboxes and distribution lists, routing inquiries appropriately and ensuring timely responses. Draft and send facilitator and participant communications, including session details, technical setup instructions, and reminders. Coordinate certification operations including rewards processing, gift and certificate distribution, tracking completion milestones, coordinating certification celebration events, and supporting recognition efforts. Prepare and distribute learning materials, upload recordings and session assets to SharePoint, and maintain organized digital repositories. Order, inventory, and distribute program swag and recognition merchandise; coordinate catering, snacks, and supplies for in-person and hybrid sessions. Manage learning certification operations in the learning platform: maintain user groups, build and publish assessments, schedule assessment windows, and pull reporting on results with analysis and recommended actions. Track attendance, collect feedback data, and compile post-session reporting metrics. Support survey distribution, measurement coordination, and internal retrospectives (e.g., Start/Stop/Continue). Process invoices, track vendor expenses, and assist with budget documentation. Maintain the Training Action Plan, keeping timelines, status, risks, gaps, materials, and resources current throughout each cycle and certification window. Provide day-of support for sessions including attendance nudges, participant coordination, speaker greeting, and Q&A/chat assistance.

Who You Are

Experience in learning operations, event coordination, training logistics, or program administration within a corporate environment. Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously. Comfortable managing shared inboxes, calendars, and distribution lists. Experience supporting certification programs or digital learning platforms preferred. Strong written communication skills with the ability to draft clear and professional communications. Proactive, dependable, and responsive, with a customer-service mindset. Comfortable working cross-functionally and supporting fast-paced transformation initiatives.