Payroll Analyst

Job Description

Job Description

We are looking for a Payroll Analyst to support accurate and timely payroll operations for employees across the United States and Canada in Southern Indiana. This position plays a key role in maintaining payroll data, resolving pay-related discrepancies, and ensuring employees are paid correctly each cycle. The ideal candidate brings strong attention to detail, practical payroll knowledge, and the ability to work effectively with managers, employees, and finance partners.

Responsibilities:

• Administer semi-monthly U.S. payroll from start to finish, ensuring all forms of compensation such as standard earnings, overtime, incentive pay, and retroactive amounts are handled correctly and submitted on time.

• Manage Canadian payroll activities with accuracy and consistency, including employee earnings, taxable benefits, required deductions, and other pay elements in accordance with established schedules.

• Evaluate and update employee payroll records for personnel changes such as hires, departures, compensation adjustments, internal moves, and deduction updates to keep payroll information current.

• Support payroll onboarding for newly acquired employee groups by validating tax details, direct deposit information, earning codes, deductions, and other payroll data needed for a smooth transition into company systems.

• Audit timekeeping entries and partner with supervisors and employees to correct missing punches, inaccurate hours, or other time record issues before payroll is finalized.

• Prepare and process payroll corrections, manual payments, off-cycle checks, and back-pay adjustments when needed to address discrepancies or special situations.

• Examine payroll registers and exception reporting prior to submission, identify inconsistencies, and take corrective action to reduce errors and maintain payroll accuracy.

• Confirm payroll funding needs and collaborate with finance stakeholders to help ensure payroll disbursements are properly supported and delivered on schedule.

• Maintain compliance with applicable payroll policies and relevant U.S. federal, state, and local laws as well as Canadian federal and provincial requirements during all payroll activities.Specialist

• Experience managing full-cycle payroll with responsibility for end-to-end processing and issue resolution.

• Knowledge of multi-state (5+ states) U.S. payroll practices is required.

• Hands-on experience using Paylocity or a comparable payroll platform.

• Ability to process payroll accurately for employee populations ranging from approximately 101 to 500 employees.

• Strong attention to detail with the ability to review payroll data, reports, and exceptions thoroughly.

• Comfortable handling confidential employee and compensation information with discretion and professionalism.

• Effective communication skills for working with employees, managers, and cross-functional partners to resolve payroll questions and discrepancies.