Marketing Assistant

Renowned landscape architecture firm is seeking a full-time Marketing Assistant for its Downtown Los Angeles studio. We are a company of leading designers, planners, and professionals with studios in Southern and Northern California, Texas, New York, and Shanghai.

We are looking for a highly organized, proactive individual who can manage multiple priorities, meet deadlines, and support both day-to-day administrative operations and marketing efforts. This position reports directly to the Managing Principal.

Job Responsibilities

A. Marketing & RFP Support

• Review NDAs and Notices to Proceed (NTPs)
• Follow up with clients regarding scope questions
• Review project scope (deliverables, technical requirements, and schedule) to confirm feasibility
• Assist in preparing RFP response materials, including:
  • Project Experience
  • Staff resumes
  • Financial proposals
  • Required forms
  • Corporate/financial statements and licensure
• Coordinate with subconsultants to obtain fee proposals and scopes of work
• Distribute RFPs to subconsultants (client-issued or internally generated)
• Confirm proposal due dates with clients and coordinate with Principals on interview and presentation materials
• Maintain and update the marketing database and collateral materials
• Set up new project records and additional service requests
• Support the Marketing Manager on public-sector RFPs

B. Contracts & Project Coordination

• Submit client and subconsultant contracts for legal review
• Coordinate communication between legal counsel, clients, and subconsultants
• Ensure contracts are finalized and ready for Principal signature
• Prepare and issue subconsultant agreements (and track execution)
• Prepare and issue additional service agreements (and follow up as needed)
• Track and confirm receipt of signed contracts for active projects
• Assist with coordination of project kick-off schedules

Qualifications

• Bachelors degree in Liberal Arts or related field with strong writing skills required
• 1-2 years of administrative and or/marketing experience
• Proficiency in Microsoft Office and Adobe Create Suite (Photoshop, Illustrator, InDesign, Acrobat)
• Strong organizational skills with the ability to manage multiple deadlines in a fast-paced, creative environment
• Self-started with a proactive, resourceful approach and strong attention to detail

Compensation & Benefits

• Salary: $60,000 – $75,000 annually
• Competitive benefits package including health, dental, long-term disability, 401(k), profit sharing, and performance-based bonuses
• Classification: Non-Exempt