Office Manager

Job Description

Job Description

Inventory Tracking & Management: Monitor, audit, and track daily inventory stock levels

Establish and update routes ○ Account Management Forms ○ Establish a backorder system ○ Establish a client miscellaneous follow up system ■ ie: client needs flavor signs. Figure out how to insure that information is kept and followed up on for timely closure. ○ Marketing/Merchandising materials - maintain stock ■ Flavor signs ■ Translites ■ Wraps ○ Parts stocking - maintain basic parts inventory ○ Beverage equipment/Service Status ■ Tracking service calls with updates ■ Maintain inventory of refurb equipment ● Ensure stock levels are sufficient to fulfill pending and incoming distribution orders. ● Log low-stock items and initiate reorder requests prior to depletion. ● Inventory balance **CRITICAL**

2. Office Management ● Office Supplies & Materials: Track, order, and maintain all general office-related materials, equipment, and administrative supplies. ● Maintain total organization and cleanliness of office workspace and reception areas. ● Oversee administrative file management, digital logging, and mail/package processing. 3. Phone Call Ordering & Client Outreach ● Territory Management & Outreach: ○ Compile and maintain a master contact list of all company clients. ○ Divide the complete client list logically into distinct geographical or logistical territories. ○ Conduct daily phone outreach calling each territory once per day over a 5-day recurring cycle (Monday through Friday). ■ Establish hardcopy forms for weekly calls/visits ■ Determine which clients can be called and which need to be account managed ● Record client orders, inquiries, and feedback directly into the central ordering system during calls. ● Follow up on recurring delivery needs, inventory status with clients, and promotional offerings.

With Over 15 Years of Commercial Refrigeration Experience, We Can Tackle Any Problem Our Customers May Face. We Have Extensive Background in All Major Brands of Ice Makers, Commercial Coolers/Freezers, Open Merchandisers, Walk-in Coolers/Freezers, Frozen Carbonated Machines (ICEE), and Deli Equipment.
We can service your equipment right the first time to avoid downtime. If it is time to replace a Particular Piece of Equipment, we have your back. We can promptly provide you with a replacement machine.

Company Description

With Over 15 Years of Commercial Refrigeration Experience, We Can Tackle Any Problem Our Customers May Face. We Have Extensive Background in All Major Brands of Ice Makers, Commercial Coolers/Freezers, Open Merchandisers, Walk-in Coolers/Freezers, Frozen Carbonated Machines (ICEE), and Deli Equipment. \r\nWe can service your equipment right the first time to avoid downtime. If it is time to replace a Particular Piece of Equipment, we have your back. We can promptly provide you with a replacement machine.