Administrative Assistant II - MS Principal

Admin. Assistant II MS Principal

Ensure efficient operation of school administrative office and provide clerical support for school's administrative staff.

High school diploma or GED

Associate's degree preferred

Strong organizational, communication, customer service, and interpersonal skills

Ability to work as a member of a team, maintain a positive office environment, and exemplify professionalism

Ability to follow oral and written instructions.

Ability to work in a multi-task environment with frequent interruptions and complete detailed assignments

Ability to use computers and software, including word processing, databases, and spreadsheets

Knowledge of basic accounting principles

Ability to set priorities and assist in meeting deadlines

Three years clerical/secretarial experience, preferably in public education

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.

Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

Maintain school calendar of events.

Coordinate printing and dissemination of all forms and guidelines for beginning of school for both staff members and students.

Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Schedule meetings and appointments and maintain calendar for administrators.

Assist students, teachers, and parents as needed.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

Prepare and process purchase orders.

Receive, store, and issue supplies and equipment.

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

Assist with campus budget preparation.

Maintain inventory of fixed assets, equipment, and supplies.

As assigned, coordinate the acquisition of campus substitute teachers and aides; assist campus staff in working with computerized sub management program; assist substitutes in acclimating to the campus.

Assist with planning, preparation, and setup of faculty meetings and campus activities.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors:

Standard office equipment including personal computer and peripherals

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Occasional light lifting and carrying (less than 15 pounds)

May work prolonged or irregular hours

Work with frequent interruptions; maintain emotional control under stress