Accounting Assistant 4

Job Description

Job Description

We are looking for a detail-oriented Accounting Assistant to support medical billing and core accounting operations for a busy office in San Francisco, California. This is a Contract position suited for someone who enjoys balancing financial tasks with administrative coordination in a deadline-driven environment. The ideal candidate takes a detail-oriented, service-focused approach, communicates well with internal teams and external contacts, and stays organized while managing a high volume of work.

Responsibilities:

• Process incoming invoices each day, assign the appropriate coding, and verify that all required backup documentation is complete before entry.

• Record cash receipts, apply billing updates, and help maintain accurate accounts receivable activity across tenant and client accounts.

• Support accounts payable functions by entering invoices, setting up vendor records, and responding to payment-related questions from shared services and other stakeholders.

• Prepare recurring financial reports and assist with monthly documentation needed by accounting leadership.

• Provide day-to-day administrative support to the Accounting Manager, General Manager, and Assistant General Manager, including drafting, updating, and finalizing business documents.

• Coordinate vendor agreement paperwork and help maintain organized files that can be easily reviewed and retrieved.

• Contribute to special assignments and priority projects while meeting accounting deadlines in a fast-paced office setting.

• Work collaboratively with internal teams while also handling assigned tasks independently and effectively.

• Bachelor’s degree required; a degree in Accounting or a closely related field is preferred.
• At least 3 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or a similar office-based financial support role.
• Prior experience working in an office environment with responsibility for both accounting and administrative tasks.
• Proficiency with Microsoft Excel and experience using financial systems such as Yardi Voyager.
• Strong customer service and communication skills, with the ability to build positive working relationships.
• Effective time management skills and the ability to manage multiple priorities under tight deadlines.
• Highly organized approach to documentation, recordkeeping, and maintaining structured filing systems.
• Ability to succeed in a high-volume environment while contributing as both a team member and an independent worker.