Administrative Assistant II

Administrative Support Position

The purpose of this position is to provide a variety of complex administrative and office support tasks. This is accomplished by tracking, recording and reporting information, preparing documents and correspondence, coordinating schedules and meetings, maintaining records, providing payroll, supply and materials support, and completing related administrative duties. An eligibility list will be created for filing future vacancies throughout the District.

Provides clerical support by preparing, proofreading, editing, revising and formatting correspondence and documents, reviewing, scanning, identifying, indexing, and filing documents; generates standard responses verbally, in writing, or electronically to requests for information; collecting, copying, sorting, and distributing mail, documents received from other departments, and other correspondence, and proofing, copying, and distributing time-sensitive documents to appropriate staff.

Prepares reports by entering, tracking, recording, and reporting data into automated database system; keeps status reports on information and records; tracks and reports on special information as needed; and utilizes application programs to chart and display recorded information for inclusion in reports.

Coordinates and maintains departmental records by developing and monitoring methods to ensure efficient filing, storage, and retrieval of records, and ensuring confidentiality of relevant records.

Coordinates travel plans, special events and meetings by making appropriate reservations, ordering supplies, and completing check requests and/or expense reports. Prepare information meeting packets, agendas, etc.; attend various meetings taking minutes or notes; distribute meeting agendas, minutes, etc.

Prepares payroll by entering timesheet data, making appropriate schedule changes, and sending appropriate documentation to Payroll department.

Formal Education: High School Diploma or GED equivalent. Experience: A minimum of one (1) year of general office or administrative support experience. Certification & Other Requirements: Typing Certificate verifying minimum typing speed of 50 net words per minute. Applicants must have the ability to type accurately at a net rate of 50 words per minute. At time of application, applicants must submit typing certificate, less than two (2) years old (dated between November 10, 2024 and November 23, 2026), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Online typing test and certificates will not be accepted.

A completed employment application and typing certificate, as outlined above, must be submitted online no later than Monday, November 23, 2026, 11:59 p.m. SacRT will not process incomplete applications. Resumes are not accepted in lieu of an application but may be included with the application.

Benefits include representation by the American Federation of State, County and Municipal Employees. Health benefits eligibility starts the 1st of the month following 30 days of employment. Medical, dental, vision, life and AD&D insurance are available. Leave provisions include vacation, sick leave, bereavement, and paid holidays. Retirement benefits include the SacRT Retirement Plan and 457(b) voluntary participation. Other benefits include healthcare and dependent care flexible spending accounts, long term disability, tuition reimbursement, employee assistance program, and a transit pass.

Sacramento Regional Transit District (SacRT)