Administrative Assistant 3 - Preclinical Research Support

Job Description

Job Description

Job Title: Administrative Assistant 3 – Preclinical Research Support
Location: Durham, NC 27713 (On-site)
Contract Duration: 12 months
Pay Rate: $25/hour (W2)
Education: Associate degree in a related field required

Job Overview

We are seeking a detail-oriented Administrative Assistant to support our preclinical research team in Durham, NC. This role focuses on maintaining accurate study records, transcribing veterinary medical documentation into Excel, organizing digital study photographs, and providing administrative support for ongoing research studies.

Candidates with experience in veterinary technology, animal science, in vivo research, or veterinary medical records are strongly encouraged to apply. This position also offers opportunities to support study procedures and document research activities.

Key Responsibilities

• Transcribe veterinary medical records and study documentation into Excel datasets.
• Review clinical and veterinary records for accuracy, completeness, and consistency.
• Organize, rename, and maintain digital study photographs and research files.
• Support data entry, data compilation, quality checks, and document management.
• Assist with administrative tasks and study report preparation.
• Document study activities and procedures in real time when needed.
• Maintain organized and accurate records in accordance with established documentation standards.

Required Qualifications

• Associate degree in Veterinary Technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related field.
• At least 1 year of relevant experience in veterinary services, in vivo research, veterinary technology, or a related field.
• Ability to read and interpret veterinary medical records and clinical documentation.
• Proficiency in Microsoft Excel and Microsoft Office.
• Excellent attention to detail, data accuracy, and organizational skills.
• Strong written communication and documentation abilities.
• Ability to work independently and manage multiple priorities.

Preferred Qualifications

• Bachelor's degree in a relevant scientific or veterinary discipline.
• 2+ years of experience supporting preclinical, translational, or in vivo research studies.
• Experience with large animal models.
• Familiarity with veterinary clinics, research laboratories, study documentation, or research record management.

Work Schedule

• Flexible schedule, generally Monday–Friday between 7:00 AM and 5:00 PM.
• Candidates may work 3–5 days per week.
• Approximately 25 hours per week, with flexibility for the right candidate.

Ideal Candidate

The ideal candidate has a background in veterinary care, animal science, or preclinical research and is comfortable working extensively with Excel, medical records, and digital documentation. Candidates who are accurate, organized, dependable, and eager to grow into additional research support responsibilities are encouraged to apply.