Executive Assistant to the Superintendent

Position Type:
Confidential-Supervisory/Executive Assistant to the Superintendent

Date Posted:
9/3/2026

Location:
BUSD District Service Center

Closing Date:
09/16/2026
Executive Assistant to the Superintendent

Reports To: Superintendent
Work Year: 12 Months
Classification: Confidential
Salary: $38.89 - $49.21 per hour (6 steps)

Primary Function

Under general direction, serves as Executive Assistant to the Superintendent and Board of Trustees. Performs highly complex, sensitive, and confidential executive-level administrative functions requiring independent judgment, discretion, and a comprehensive understanding of District operations, governance, legal compliance, and communications. Provides leadership-level support to the Superintendent, coordinates Board activities, and oversees key districtwide operational and public-facing functions.

Representative Duties

• Serve as the primary executive support to the Superintendent and Board of Trustees, anticipating needs and independently managing priorities.
• Coordinate all aspects of Board of Trustees meetings, including agenda development, packet preparation, publication, minutes, follow-up actions, and compliance with Brown Act requirements.
• Maintain official Board records, policies, administrative regulations, and confidential materials.
• Coordinate the process for updating and publishing Board Policies and Administrative Regulations using District approved systems.
• Prepare executive-level correspondence, reports, presentations, and communications on behalf of the Superintendent.
• Serve as a central point of contact between the Superintendent's Office, Cabinet, District administrators, staff, community members, and external agencies.
• Exercise delegated authority, as assigned by the Superintendent, to coordinate staff, manage communications, and ensure administrative matters are carried out in alignment with established direction.
• Serve as a point of contact for parents and community members, including effectively responding to and diffusing stressful or sensitive situations while representing the District in a professional and helpful manner.
• Oversee the District's Public Records Act (PRA) request process, including coordination, tracking, compliance timelines, and responses.
• Provide day-to-day oversight and administrative coordination of student accident reports, damage and reimbursement claims, and litigation matters under the direction of the Chief Business Official.
• Oversee District social media platforms and website content in collaboration with appropriate staff to ensure accuracy, compliance, and alignment with District messaging.
• Coordinate special projects and initiatives for the Superintendent, including confidential and time-sensitive assignments.
• Independently resolve administrative, procedural, and communication issues within established guidelines, escalating matters as appropriate.
• Schedule and coordinate executive meetings, workshops, conferences, and travel arrangements.
• Attend Board meetings, Cabinet meetings, and other administrative meetings as required.
• Compile and prepare annual reports, statistical data, and other executive-level information.
• Perform other related duties as assigned.

*Candidates selected for an interview will be notified by email. Interview dates are tentatively scheduled for September 21 and September 24.

*In addition to the interview process, candidates who advance to the second round will be required to complete a skills test.

Attachment(s):

• Executive Assistant to the Superintendent