Billing & Bookkeeping Coordinator

Job Title: Virtual Billing & Bookkeeping Coordinator Type: Independent Contractor Location: Remote (Philippines) The Law Offices of Sabrina Li, P.C., is a premier immigration law firm headquartered in Los Angeles, California, with operations in Texas, South Africa and the Philippines, dedicated to delivering personalized legal services tailored to the unique needs of each client. We handle each case with the highest level of care and diligence, ensuring that our approaches are both effective and efficient. Why Should You Become a Part of Our Team? Join Our Team & Enjoy Great Benefits: Competitive salaries and performance bonuses Special birthday treats to celebrate you Flexible remote work options to support productivity and work-life balance Pacific Time operating hours with flexible schedule accommodations Exciting Opportunity in the Philippines: New position available in our Philippines team! We value your unique skills and eagerly anticipate your contributions Our culture emphasizes empowerment, trust, and collaborative success Comprehensive Training & Growth: Training provided to ensure you have the necessary skills for your role Ideal environment for self-starters with ample opportunities for growth If you're a skilled, independent professional looking for a dynamic role, this position is made for you! Role Summary We are seeking a detail-oriented and tech-savvy Billing & Bookkeeping Coordinator to support the firm's day-to-day financial operations. The ideal candidate brings hands‑on experience in bookkeeping, invoicing, reconciliation, and payroll support along with proficiency in cloud‑based accounting software such as QuickBooks. This role requires a keen eye for accuracy, familiarity with U.S. financial practices, and the ability to maintain structured digital records in a fast-paced, compliance-driven environment. You will play a vital role in ensuring accurate financial data entry, maintaining clear payment workflows, assisting with client billing, collaborating with our CPA, and supporting budgeting processes. This is an excellent opportunity for a proactive finance professional who is confident working independently, committed to confidentiality, and passionate about operational precision in a remote work setting. Key Responsibilities Bookkeeping & Financial Recordkeeping Record daily financial transactions in QuickBooks and maintain accurate ledgers. Perform regular bank reconciliations and resolve discrepancies across financial records. Support payroll calculations and processing, and track compensation-related invoices. Client Billing & Payments Issue client invoices, process payments from various platforms, and track account balances. Follow up on overdue accounts and assist in resolving billing inquiries professionally. Collaborate with team leads to ensure time billing is accurately reflected in invoicing. Expense Tracking & Budget Monitoring Monitor and categorize daily expenses to ensure they align with departmental budgets. Maintain digital records of receipts and financial documents in a structured system. Generate budget variance reports and alert management of discrepancies. Reporting & System Maintenance Prepare weekly and monthly financial reports, including expense summaries and cash flow data. Assist in providing accurate documentation to external CPAs for audits and filings. Support internal reporting needs by exporting data and building custom summaries. Keep financial systems and digital files up to date and properly organized. Assist in onboarding new tools or software updates to improve financial tracking. Administrative Support Track deadlines, deliverables, and financial action items using project management tools (e.g., Monday.com). Support the preparation and formatting of financial policies, internal guides, and SOPs. Qualifications Bachelor's degree in Accounting, Finance, or a related field. Minimum of 3 years of professional experience in a finance, accounting, or bookkeeping role (see detailed criteria above). Proven experience with QuickBooks is required. Prior experience supporting U.S. companies is required; experience in a U.S. law firm is a strong plus. Experience with invoicing platforms, payment processors, and digital financial tools. Strong report generation and analysis skills. Exceptional attention to detail, organizational skills, and professional communication ability. Comfortable working independently in a remote environment and meeting strict deadlines. Compensation Package Monthly Salary: USD $1,200 - $1,600, depending on experience. Paid Time Off: U.S. federal holidays, 5 paid sick leave days, 5 annual leave days Healthcare Subsidy: 5% health subsidy. Paid Local Holidays: After completion of 12 months. Performance-Based Reviews: Regular compensation and role reviews based on impact and efficiency. Working Hours This role involves a full-time schedule of 8 hours per day, not including a 1-hour break. Finalists will have an opportunity to discuss potential schedule flexibility during the last phase of the hiring process. Application Process To be considered for this position, you will be asked to submit the following materials at various stages of the recruitment process: Resume/CV : A comprehensive overview of your qualifications and work history. Short Video : You will be required to analyze expense data covering the January 2025 period and answer a few questions to demonstrate your financial reporting accuracy and data analysis capabilities. Proof of Qualifications : Academic transcripts and/or certificates may be requested during the later stages of the hiring process. Reference Checks : We may request professional references to validate your experience, work ethic, and alignment with our team values. Additional Information This is a fully remote position based in the Philippines. You will be contracted as an independent contractor and are responsible for your own tax compliance. A 3-month probationary period applies, during which your performance will be closely evaluated. We are an equal opportunity employer and welcome applicants from all backgrounds. Join our team and contribute to a culture of innovation, support, and operational excellence. We look forward to hearing from you! #J-18808-Ljbffr Sabrina Li