Accounting Clerk

Benefits:

Company parties

Competitive salary

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

We are hiring an Accounting Clerk to join our growing in-house accounting team. Qualified Accounting Clerk candidates are those who thrive on precision, understands the importance of order, and takes genuine pride in organizing complex details flawlessly. This position supports our accounting operations across multiple companies, and we’re looking for someone with both working knowledge of QuickBooks Desktop and the kind of mind that notices when one number is off by a single digit.

This role supports a diverse portfolio of companies spanning real estate, insurance, medical, and aviation — all operating under a shared vision of innovation, excellence, and growth.

Our accounting department supports seven companies, all led by a forward-thinking executive team with a strong focus on quality and brand identity. We work out of a beautifully designed, 3,600 sq. ft. office in Pasadena, built in 2020 to foster creativity, focus, and team collaboration. This is a high-impact, collaborative position that works closely with our In-House Accountants across A/R, A/P and account reconciliations. The ideal candidate brings both strong accounting instincts and a sharp execution mindset — especially in detailed data entry scenarios. We promote a wellness-focused culture with sit/stand desks and FluidStance balance boards to support movement and mindfulness throughout the workday.

Looking to build a long-term career in accounting — not just find another job? Or maybe you’re ready to prove yourself but just need the right opportunity. Look no further than this opportunity. A role where you can grow with the company, gain hands-on experience, and start building a real future in accounting.

Key Responsibilities Your work will be hands-on, highly organized, and process driven. Responsibilities include: • Copying, labeling, and tracking incoming client payments • Matching payments to correct invoices and submitting them to accounting • Scanning and saving payment records into appropriate digital folders • Uploading updated invoices from our accounting department into client folders • Coordinating invoice requests, payment reminders, and vendor requisitions • Monitoring credit card charges and ensuring timely payment processing • Verifying folder structure and ensuring consistent document organization You’ll be working closely with both our accounting and operations teams. Meticulous file management and accurate follow-through are essential.

What We’re Looking For Let’s be honest: most people think they’re detail oriented. But we’re looking for someone who notices formatting inconsistencies without being told. Who feels a deep sense of satisfaction when a folder is clean and perfectly organized. Who can spot when something is off — even if no one else catches it. And who enjoys working within clearly defined procedures and improving them over time. This is a role for someone with a strong pattern recognition, and the self-awareness to know when to slow down and double-check before submitting something.

Required Qualifications • Prior working experience with QuickBooks Pro Desktop (not online) This is a hard requirement — please do not apply if you don’t meet this. • 1+ year of experience in an accounting, clerical, or administrative support role • Strong proficiency in Microsoft Excel, Word, and Outlook • Excellent written and verbal communication skills • Impeccable organizational habits and follow-through • Professional demeanor and respectful communication style

We Value • People who ask good questions • Those who check their own work (without being asked) • Quiet efficiency over loud perfectionism • Individuals who thrive in structured, methodical environments

What We Offer • Competitive salary based on experience • Health insurance (company covers 50%) • Optional dental, vision, and cancer insurance • Two weeks paid vacation per year • Paid sick time and personal days • 401(k) retirement plan • Beautiful, modern office in Pasadena • Supportive training and onboarding process

How to Apply To be considered, please submit your resume. Once we receive your resume, we will send you a thank you email along with a link that you will use to complete a math and compatibility assessment. Once your assessments are completed, we will call you to schedule an in-person interview. Important Notes • This is an in-office position only. Remote or Hybrid work is not available. • Offers are contingent on background and credit checks. • Applications without QuickBooks Desktop experience will not be considered. • Only candidates who submit their resumes and complete the compatibility assessments will be contacted, but all applicants will remain on file for 90 days.

EOE / M / F / V / D