Accounts Payable Specialist

A bit about us:

We are a globally broadcast, faith-based nonprofit headquartered in South Barrington, IL that produces a flagship leadership development summit reaching over 350,000 attendees annually across more than 100 countries, translated into 60+ languages. The finance team is lean, high-functioning, and operationally forward-thinking, having migrated their AP infrastructure to Ramp, a modern cloud-based financial management platform. This is a mission-first organization with a strong internal culture, generous benefits, and a track record of long-term employee retention.

Why join us?

Solo AP ownership from day one -- trusted to run the process independently after training
• Modern platform environment powered by Ramp -- no manual invoice entry, no check printing
• Blue Cross Blue Shield medical benefits
• 2-3 weeks paid vacation based on experience, plus 5 paid Ministry Days annually
• Office closes Christmas through New Year's -- every year
• Additional flex time provided around the annual Summit and select holidays
• Small, stable finance team in a collaborative, values-aligned culture

Job Details

The Accounts Payable Specialist is the sole owner of the organization's full AP cycle, operating independently within a small finance team and reporting to the Director of Finance while working in close daily partnership with the Controller. The role is technology-forward -- all payables flow through Ramp, which handles corporate cards, expense reimbursements, and vendor bill pay in a single platform. Success here requires less data entry and more process ownership: reviewing submissions for accuracy, keeping cardholders and vendors compliant, and communicating payment timelines with clarity and professionalism.

What you will own:
• Manage the full corporate card compliance cycle -- monitor transaction coding, review receipt support for accuracy, and follow up with cardholders whose cards have been suspended for non-compliance
• Review and process employee expense reimbursements including mileage, lost-receipt affidavits, and coding accuracy through Ramp's built-in workflow
• Manage the twice-monthly vendor bill pay cycle from submission through Controller approval, including invoice review, GL coding verification, and exception escalation
• Communicate payment timelines proactively to internal staff and vendors; hold submitters accountable to deadlines while extending appropriate grace on first-offense situations
• Develop working mastery of Ramp's full functionality across all three modules -- corporate cards, reimbursements, and bill pay
• Leverage Ramp's AI-assisted receipt matching and reporting tools; configure platform workflows to meet evolving organizational needs

Skills needed:
• 2+ years of hands-on accounts payable experience with clear ownership of the full AP cycle
• Demonstrated comfort operating independently in a lean environment with minimal oversight after ramp-up
• Tech-savvy with strong aptitude for cloud-based financial platforms; Ramp or Bill.com experience a plus
• Strong communicator who can enforce process accountability while maintaining positive working relationships
• Alignment with the organization's mission

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy