Administrative and Bookkeeping Assistant

Job Description

Job Description

We are seeking an organized, detail-oriented Bookkeeper and Administrative Assistant to join our team in Cary, IL. In this role, you will maintain our financial data, while ensuring that our daily business operations run efficiently. You will report directly to management and work collaboratively with the rest of our staff.

Key Responsibilities

Bookkeeping & Accounting:

• Accounts Payable & Receivable: Process, verify, and reconcile vendor invoices, issue payments, and manage customer invoicing and collections.
• Bank Reconciliations: Record daily transactions, process bank deposits, and reconcile bank and credit card statements.
• Financial Reporting: Maintain an accurate general ledger and generate financial statements (e.g., balance sheets, income statements).
• Payroll Processing: Accurately calculate and record employee wages, deductions, and tax withholdings.
• Compliance: Maintain organized financial files and assist in gathering information for annual audits and tax preparations.

Administrative Support:

• Office Communications: Answer incoming phone calls, manage the main office email, and direct inquiries to the appropriate team members.
• Scheduling & Coordination: Manage executive calendars, schedule team meetings, and coordinate facility or conference room bookings.
• Office Management: Maintain physical and digital filing systems, monitor office supplies, and reorder as necessary.
• General Support: Assist senior leadership with ad-hoc clerical tasks, special projects, and vendor communication.

Qualifications & Skills

• Experience: 1-3+ years of combined experience in bookkeeping, accounting, or administrative support.
• Software Proficiency: Hands-on experience with using ERPs to manage company information and business transactions (Experience with EPICOR a plus) and Microsoft Office Suite (especially Excel).
• Math & Data Entry: Strong numeracy skills with a high degree of accuracy and attention to detail.
• Organization: Excellent time management and the ability to multitask in a fast-paced environment.
• Communication: Strong verbal and written communication skills in English.