Administrative Assistant & Office Manager

Position Summary This role provides administrative support to the CEO, manages day-to-day office operations, and supports basic marketing execution, including social media management. It combines three related functions - administrative support, office management, and marketing support - into one accountable seat, reducing coordination overhead and freeing up the CEO's time for higher-value work. The right hire is organized, dependable, and comfortable owning tasks and follow-through with minimal oversight. Core Responsibilities Administrative Support to the CEO Own and proactively manage the CEO's calendar, travel, and meeting logistics - anticipate conflicts before they occur, not after. Triage and draft responses to CEO correspondence (email, mail, and internal requests); flag only what genuinely requires his judgment. Prepare, format, and proofread business updates, internal memos, and external correspondence to a polished, error-free standard. Coordinate cross-functional meetings with Ferche leadership and Hoffmann Family of Companies stakeholders, including agendas and follow-up tracking. Manage confidential information (HR and personnel records, company documents) with discretion and sound judgment. Office Management Own day-to-day office operations at the Rice, MN facility: supplies, vendor relationships, equipment, and facilities issues - resolved without escalation to the CEO whenever possible. Manage front-office coverage, visitor experience, and general company inquiries. Plan and execute internal events, employee recognition activities (e.g., anniversary and milestone celebrations), and company meetings. Maintain office administrative systems (filing, records retention, supply budgets) and identify opportunities to streamline them. Marketing & Communications Support Execute Ferche's social media calendar - content creation, scheduling, and posting across company platforms. Support new product launches, sales collateral, and marketing one-pagers in coordination with the sales and leadership team. Maintain brand consistency (logo usage, color, typography) across all internal and external materials per company brand standards. Draft internal communications, newsletters, and announcements on behalf of the CEO. Track basic engagement metrics on marketing activity and report results - not just activity, but what's working. Documentation & Correspondence Draft, format, and finalize letters, memos, policy documents, and reports as directed by the CEO. Maintain templates and document standards so materials produced by any team member are consistent. Support HR and operational documentation (handbooks, policy updates, incentive plan materials) in coordination with HRand Finance. Required Qualifications & Skills Experience & Education 2-4+ years in an Administrative Assistant, Office Manager, or equivalent hybrid administrative/marketing role, ideally in a manufacturing or industrial environment. Associate's or equivalent experience. Technical Skills Advanced Microsoft Office proficiency - Word, Excel, PowerPoint, Outlook - including mail merge, formatting complex documents, and building presentation decks. Working knowledge of social media platforms (Facebook, Instagram, LinkedIn) and basic content/design tools (Canva or similar). Comfortable learning company-specific tools (ERP, quoting systems, HR/payroll platforms) as needed. Core Competencies Excellent written communication - this role drafts on the CEO's behalf and must match his voice and standards. High discretion and judgment with confidential and sensitive information. Strong prioritization skills - able to triage competing demands from the CEO, office operations, and marketing without dropping any. Self-directed and comfortable owning outcomes with minimal oversight once expectations are set. Compensation $50,000-$55,000 annually , based on experience, plus a full benefits package #J-18808-Ljbffr Ferche Millwork