Office Manager

Description

About Anchor Paper Company:

Anchor Paper Company, headquartered in Saint Paul, MN, is a trusted distributor of premium paper and packaging products sourced from the nation's top mills. With over a century of experience and four generations of family leadership, we are proud to be an employee-owned company committed to integrity, innovation, and exceptional service. Our culture values teamwork, creativity, and a customer-first mindset, making us a leader in the paper and packaging industry.

Position Overview:

The Office Manager is highly organized, customer-focused, and proactive to oversee daily office operations and provide executive administrative support. As the first point of contact for employees, customers, vendors, and visitors, this role is instrumental in creating a professional, welcoming, and efficient workplace environment.

The Office Manager will lead office administration activities, support company events and employee engagement initiatives, coordinate executive schedules and travel arrangements, and ensure smooth day-to-day operations across the organization.

Hours: Standard hours, Monday - Friday 8:00am - 4:30pm

Key Responsibilities:
Office Operations & Administration

• Manage the daily operations of the corporate office to ensure an organized, efficient, and professional work environment.


• Develop, implement, and maintain office systems, processes, and filing procedures.


• Monitor and maintain office supply inventories, including ordering and vendor coordination.


• Review and process office supply requests, equipment purchases, and seasonal service agreements.


• Identify opportunities to improve office processes, efficiencies, and employee experience, and present recommendations to leadership.


• Maintain a clean, organized, and welcoming reception and common office areas.


• Serve as primary administrator for the company switchboard by directing calls and assisting callers professionally and efficiently.


• Manage incoming and outgoing mail, package distribution, and postage processing.


• Sort and distribute incoming correspondence, checks, remittances, invoices, and statements to appropriate departments.


• Maintain and distribute company contact lists and organizational directories.


• Support special projects and perform additional administrative duties as assigned.

• Other duties as assigned.
Executive Assistant

• Managing executive calendars to include scheduling meetings and coordinating appointments.

• Manage executive expense reports.

• Prepare, organize, and maintain meeting agendas, materials and minutes as requested.

• Coordinate business travel and arrangements including flights, hotels and rental vehicles.

• Register executives and employees for conferences, industry events and professional development opportunities.

• Assist leadership with special projects, presentations, and administrative requests.


• Coordinate recognition efforts, including floral arrangements, gift acknowledgments, and other employee or customer appreciation initiatives.
Employee Engagement & Event Coordination

• Plan and coordinate office events, employee celebrations, and company-sponsored activities.

• Support employee committees and assist with organizing holiday celebrations, wellness initiatives, and appreciation programs.

• Coordinate logistics for the annual Customer Appreciation Event and other corporate events.

• Communicate event details and expectations across locations and departments to ensure successful participation and execution.
Company Apparel & Promotional Merchandise

• Manage company apparel and promotional merchandise programs.


• Establish and maintain processes for ordering branded apparel and promotional items.


• Monitor inventory levels and coordinate replenishment with approved vendors.


• Maintain an organized and professional storage area for apparel and promotional materials.

Qualifications:

• Strong interpersonal skills.
• • Friendly.
  • Effective communicator.
  • Willingness to help and take on new tasks.
• Multitasking and time management skills.
• • Works through and handles multiple tasks simultaneously.
  • Seamless transition between projects and tasks.
  • Attention to detail and ability to focus on the task at hand.
• Adaptability.
• • Adjusts to the day while maintaining deadlines.
  • Flexible and able to take on new tasks as needed.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work independently with minimal supervision to complete assigned duties.

AAP/EEO: Anchor Paper Company is an Equal Employment Opportunity and Affirmative Action Employer. We are committed to creating an inclusive workplace that values diversity and provides equal employment opportunities to all employees and applicants.