Staff Accountant

Accounting Role at Paris Brothers

We are Paris Brothers, a privately held industry leader committed to excellence in all that we do. A diversified manufacturer and distributor of specialty food products, premium specialty coffee, and third-party logistics (3PL), we believe we make the world in which we participate better, especially for our wonderful customers.

Summary

This role is responsible for supporting the day-to-day accounting operations of Paris Brothers, including maintaining accurate financial records, preparing journal entries, reconciling accounts, and assisting with month-end and year-end close processes. A core component of this role is managing the full-cycle accounts payable function, including invoice processing, vendor payments, and vendor record maintenance. This position is responsible for performing accounting functions across three separate business entities, ensuring accurate and consistent financial record-keeping for each. This role supports the overall integrity of the company's financial reporting and works collaboratively with the accounting team to ensure compliance with generally accepted accounting principles (GAAP) and internal policies.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

1. Prepare and post journal entries to the general ledger on a daily, weekly, and monthly basis.

2. Perform account reconciliations for balance sheet accounts, including cash, accounts payable, prepaid expenses, accrued liabilities, and fixed assets.

3. Assist with the monthly, quarterly, and annual financial close processes, ensuring all transactions are recorded accurately and on time.

4. Analyze general ledger activity to identify and resolve discrepancies or variances in a timely manner.

5. Prepare and maintain supporting schedules for audits, financial statements, and tax filings.

6. Manage the full-cycle accounts payable process, including receiving, coding, matching, and processing vendor invoices in accordance with company policies and approval workflows.

7. Prepare and process weekly check runs, ACH payments, and wire transfers, ensuring payments are made accurately and on time.

8. Maintain and reconcile the accounts payable subledger to the general ledger on a monthly basis.

9. Respond to vendor inquiries regarding payment status, billing discrepancies, and account balances in a professional and timely manner.

10. Monitor accounts payable aging reports and escalate past-due or disputed invoices as appropriate.

11. Assist with the implementation and adherence of accounts payable internal controls to prevent errors, duplicate payments, and fraud.

12. Reconcile bank statements and credit card accounts on a monthly basis.

13. Maintain fixed asset records, including additions, disposals, and depreciation schedules.

14. Ensure compliance with applicable accounting standards, company policies, and internal controls.

15. Identify opportunities to improve accounting processes, workflows, and internal controls.

16. Collaborate cross-functionally with operations, sales, and other departments to gather financial information and resolve billing or cost discrepancies.

17. Perform other duties and special projects as assigned by the Accounting Manager.

Requirements

Required Education and Experience

· Bachelor's degree in Accounting, Finance, or a closely related field required.

· Minimum of one (1) year of related accounting experience; experience in a distribution, food service, or consumer goods environment is a plus.

· Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, VLOOKUPs, and formulas).

· Experience with accounting software (e.g., Sage, QuickBooks, NetSuite, or equivalent ERP system) required.

· Understanding of GAAP and general accounting principles.

· Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

· High degree of accuracy and attention to detail.

· Strong analytical, organizational, and problem-solving skills.

· Effective written and verbal communication skills.

Competencies for Successful Performance of Job Duties

Knowledge of:

· Full-cycle accounting processes, including full-cycle accounts payable, and general ledger.

· Accounts payable best practices, including three-way matching, payment terms, vendor management, and 1099 reporting requirements.

· Month-end and year-end close procedures and financial reporting timelines.

· ERP and accounting software systems and their integration with general ledger functions.

· Fixed asset accounting, depreciation methods, and capital expenditure tracking.

· Company policies, procedures, and organizational structure.

Skill in:

· Processing high-volume accounts payable transactions accurately, including invoice matching, payment runs, and vendor reconciliations.

· Preparing and reviewing complex account reconciliations and journal entries with a high level of accuracy.

· Utilizing Microsoft Excel and other analytical tools to organize, analyze, and present financial data.

· Working efficiently within accounting software and ERP platforms to record and retrieve financial information.

· Identifying discrepancies in financial records and researching root causes to implement corrections.

· Managing time effectively across multiple concurrent tasks and shifting priorities.

· Communicating financial information clearly and concisely to both accounting and non-accounting audiences.

· Preparing audit-ready documentation and supporting schedules.

Ability to:

· Exercise sound professional judgment and maintain confidentiality with sensitive financial information.

· Work independently with minimal supervision while also contributing effectively as a collaborative team member.

· Adapt to changing priorities, processes, and systems in a dynamic work environment.

· Build and maintain positive working relationships with coworkers and internal stakeholders across departments.

· Meet strict deadlines, particularly during period-end close and audit periods, with consistent accuracy.

· Continuously learn and apply new accounting practices, technologies, and industry developments.

· Identify process inefficiencies and proactively recommend improvements to accounting workflows.

Position Type and Expected Hours of Work

· May work in a normal office environment and/or remote office as approved. Will sometimes be required to work and/or attend meetings.

· Monday through Friday 8am until 5pm.

· Additional hours may be required during month-end close, year-end close, audit periods, or other critical financial reporting timelines.

Travel

- Occasional travel within the metropolitan area may be required.

Working Conditions & Physical Demands

· This position is relatively free from unpleasant environmental conditions or hazards and minimal physical effort. Incumbents may be required to exert up to up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly having to move objects.

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits Include:

- Medical Insurance

- Dental Insurance

- Vision Insurance

- Health Savings Account (HSA)

- Life Insurance

- Short-Term Disability

- Long-Term Disability

- 401(k) w/company matching

- Paid Time Off (PTO)

- Paid Holidays

EEO Statement

· Paris Brother Inc. is an equal-opportunity employer and a drug free workplace. Offers of employment are contingent upon successful completion of a criminal background check and a pre-employment drug screening, which includes testing for marijuana (THC), consistent with federal contractor requirements.