Administrative Assistant

Administrator

Role: Administrator

Priority Location: South Africa

Working Hours: 9AM - 5PM (Mon-Fri) EST

Salary Range: USD 1000 - 1250 per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

The company is a ~50-person recruiting firm specializing in hospitality hiring, primarily supporting hotels and restaurants with store-level talent acquisition.

The company operates a distributed, remote-first model, with a growing offshore team (notably in South Africa) and a strong emphasis on scaling through process, technology, and high-volume recruiting workflows.

About the Role:

The Administrative Coordinator supports the team by handling operational and project-based administrative tasks, helping reduce internal backlog and improve efficiency across recruiting workflows.

Key Responsibilities:

• Manage and organize administrative tasks across teams
• Support data entry, documentation, and reporting
• Assist with ATS updates (Job Adder) and record maintenance
• Coordinate internal processes via Slack and email
• Execute project-based tasks to support recruiting and operations

Requirements:

• Extremely detail-oriented and execution-focused
• Strong organizational skills
• Comfortable working across multiple tools and systems
• Proactive in identifying and resolving gaps
• Experience using JobAdder & Slack

Performance Expectations:

• Reduction of administrative backlog
• High accuracy in task execution
• Reliable and consistent task completion