Office Manager

Office Manager Operations · San Francisco · Full-time · On-site About the role At Guild AI, we are building the control plane for the future of AI agents. While our engineers are tackling the complexities of distributed systems and LLM orchestration, our San Francisco office is the physical hub where that innovation happens. We are looking for an Office Manager who views office operations as a critical infrastructure project that is also a key to our unique culture. You are designing the environment that allows our builders to move with relentless momentum, and ensuring every candidate who walks through our doors has an exceptional experience. Reporting to our Chief People Officer and working in partnership with our Business Operations Manager, this is a high‑autonomy role for someone who is scrappy, detail‑obsessed, and excited to be a "Founding" member of our San Francisco operations team. What You'll Do Operate the Workspace: Own all of the day‑to‑day operations of our SF office. From managing vendor relationships and badge access to ensuring our technical setups (Zoom rooms, hardware stations) are friction‑free. Own Recruiting Coordination: Manage the full candidate logistics lifecycle: scheduling, confirmations, on‑site coordination, ATS hygiene, and offer logistics. Be the primary point of contact for candidates and ensure every touchpoint reflects the professionalism and energy of Guild AI. Optimize Processes: Treat office workflows like a product. Whether it's streamlining our onboarding logistics or improving our supply‑chain for hardware, you'll look for "0→1" opportunities to make our systems more efficient. Enable a Builder Culture: Act as the "glue" for the team. Organize our every day: keeping our kitchen areas fully‑stocked, plan lunches & dinners, stay up to date on employee & candidate travel, internal events & programs that reinforce our values and keep our culture unified as we scale. Front‑Line Ambassadership: Be the first point of contact for all guests: candidates, customers, partners - ensuring they experience the professional, high‑energy environment Guild is known for. What We're Looking For The Scrappy Problem Solver: You don't wait for a manual. If something is broken, whether it's a process or a printer, you dive in and fix it. Detail Enthusiasts: You believe that "correctness" matters. You double‑check calendar invites and never let an RSVP or a deadline slip through the cracks. High-Ownership Mindset: You take pride in "the win‑win." You understand that when the office runs perfectly and candidates feel well‑handled, the company moves faster. Comfort with Ambiguity: You enjoy the fast pace of a venture‑backed startup. You are agile and can pivot priorities as the team's needs evolve. Requirements 2+ years experience in SF‑based office management, administrative support, recruiting coordination, or a combination preferred. Exceptional communication skills and a "customer‑centric" approach to internal support. Proficiency with modern productivity tools (Slack, G‑Suite, Zoom, a modern ATS). Ability to be on‑site in our San Francisco office Monday through Friday. Why This Role Matters Guild's San Francisco office is the physical home of our team and it's growing. We're expanding to a second floor this fall, and we have no one on‑site today to own the foundation. This person builds that foundation. They also take recruiting coordination off the plates of a remote team that is stretched thin, and bring the kind of candidate experience that reflects who we are as a company. It's an operational role with real leverage. Compensation Competitive base salary + meaningful equity + comprehensive benefits (health, dental, 401k, flexible PTO). Compensation varies based on experience. Guild is an equal opportunity employer. We value diverse perspectives and believe they make our product and team stronger. #J-18808-Ljbffr