Administrative Assistant- Nursing

Job Description

Job Description

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.Position SummaryConcordia University invites applicants to apply for the full-time position of Administrative Assistant to the Chairperson of Undergraduate Nursing Programs located on the CUW Mequon, WI Campus. This position performs a wide variety of administrative and supervisory duties requiring knowledge of office procedures. This person provides support for fulltime and adjunct faculty and staff of the School of Nursing (SON), SON Committees, and assists students with program needs. A majority of duties are completed on own initiative or in collaboration with the Undergraduate Program Chairperson. This position reports to the Undergraduate Program Chairperson.Job Duties & ResponsibilitiesOperationalEdit, format and update SON documents, policies, processes, handbooks, course catalogs, program-related documents, meeting agendas and minutes, as well as confidential correspondence for the dean or program chairInput undergraduate faculty workloads into the university FLAC systemAssist with organization and planning for student special events including Sophomore Dedication, Senior photographs and Senior Pinning ceremonyPlan and execute meeting and conference details as requested by the dean or chairperson when appropriateCreate promotional materials for SON programs and eventsPrepare check requisitions/invoices and track program account balancesCreate surveys using Qualtrics; electronically distribute them, and compile data for the SON, dean, department chairperson, assessment director, committees, and programsAssist with writing, editing, and distributing the SON Alumni NewsletterAssist with information gathering and editing of self-study reports and other documents necessary to maintain accreditation standardsServe on SON or CUW committees, as appropriateGreet and assist visitors, and answer the SON phone and fax linesPerform other related duties as assignedSupervisoryServe as liaison with other campus offices that provide technical services to the SON (A/V, I/T, Maintenance, Print Center, Sodexo, etc.)Manage, supervise, and coordinate the activities of student workersWork collaboratively to establish work priorities and work schedules for student workersPerform other related duties as assignedKnowledge, Skills, & AbilitiesComputer skills including MS Word, Excel, Outlook, online survey software such as Qualtrics, and graphics software such as PublisherExcellent communication and organizational skills, ability to prioritize workload in a changing and rapid-paced environment, time management skills, excellent attention to detail, and self-motivationFriendly and "customer-oriented" when dealing with students, faculty, and callersDemonstrated ability to work independently and as part of a teamExhibits strict confidentiality in all workSupportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)Education & ExperienceAssociate or bachelor's degree preferred, along with two to three years of office experiencePhysical Demands/Equipment (Click to View)Compensation & BenefitsThis is a full-time, non-exempt (hourly) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:Health, Dental and Vision InsurancePersonal Spending Account, Flexible Spending Account, and/or Health Savings AccountDisability and Survivor PlanRetirement Pension PlanRetirement 403(b) Savings PlanBasic Life and Supplemental Life InsuranceAccidental Death and Dismemberment CoverageCritical Illness and Accident InsuranceTuition waiver benefits (available for employees and their qualified dependents)Compensation and Benefit DetailsApplication InstructionsTo receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.Equal Opportunity EmployerIt is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 72 undergraduate majors, over 35 master's degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.