Accounts Payable Specialist

Job Description

Job Description

Description

Pay: $20.00 - $21.00 per hour

GENERAL DESCRIPTION OF POSITION

The Accounts Payable Specialist is responsible for processing accounts payable requests for Hawthorn Senior Living, LLC, and related business entities in a professional, accurate and timely manner.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS

• High school graduate or equivalent is required.
• accounts payable experience preferred.
• Proficiency in data entry skills; basic bookkeeping and familiarity with word processing and spreadsheet computer programs.
• Ability to operate 10-key by touch.
• Must be detail-oriented with good organizational skills.
• Ability to prioritize and organize multiple work duties.
• Embodies a patient and creative attitude with the ability to “think outside the box”
• Demonstrates a commitment to and respect for all individuals.
• Builds on basic learning and carries it from one situation to another.
• Takes responsibility to eliminate the source of problems.
• Demonstrates critical thinking skills in problem solving and decision making.
• Asks questions and seeks assistance as needed.
• Able to communicate effectively in English, both verbally and in writing, with vendors and staff.
• Demonstrates excellent communication skills, taking into consideration body language, filters, listening, paraphrasing and questions with co-workers and vendors of diverse ethnic and cultural backgrounds.
• Must be able to work efficiently and pleasantly in an extremely busy work environment.
• Must be a team player who is able to deal with difficult situations in a calm and professional manner.
• Ability to work under time constraints and meet department deadlines.
• Ability to work flexible hours, as required.

SUPERVISORY RESPONSIBILITIES

• None

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Regular, on-site attendance and punctuality is required as scheduled.
• Takes responsibility for maintaining current knowledge of the Hawthorn Senior Living Employee Handbook.
• Adheres to all company policies, procedures, and standards.
• Monitor day-to-day workflow to keep the Accounts Payable Department on schedule.
• Be aware of, report on, and resolve issues in regard to any problems in meeting departmental deadlines and responsibilities.
• Foster teamwork to train, mentor and serve as a resource for new and existing staff.
• Process and monitor accounts payable activity in an accurate and timely manner.
• Review accounts payable vouchers and payments for accuracy, reasonableness and completeness.
• Distribute payments to vendors.
• Maintain Vendor Master List and organize departmental supplies and equipment.
• Maintain and process recurring entries for appropriate vendors.
• Sort and distribute mail.
• Perform other duties as assigned by supervisor.

OTHER DUTIES AND RESPONSIBILITIES

• Performs all work assigned for the agreed-upon hourly wage, accepting no additional payment or non-perishable gifts from residents, vendors, Community Management Teams or others.
• Use time keeping system to report hours worked, on a daily basis, as well as the start and stop times of your meal periods.
• Meets the assigned work requirements of the job.
• Adheres to dress/appearance code. Changes in attire may be dictated by special occasion or weather conditions. If you have questions, check with your supervisor.
• Serves as a role model for all employees by displaying a responsible, cooperative, and positive attitude.
• Represents the Company in a professional, courteous, and friendly manner when in public.
• Understands safe and proper chemical use and adheres to safety protocols. This includes using personal protective equipment when necessary.
• Attends education and training classes as necessary to fulfill company training requirements and/or state regulations applicable to the position.
• Maintains personnel, resident, and business proprietary and/or confidential matters/material in strict confidence with management of the Company (and/or Company staff as needed).

WORKING CONDITIONS

• General Office Conditions

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• Employment offers are contingent upon successful completion of pre‑employment background checks, employment verification, and reference checks, as permitted by law. Hawthorn Senior Living is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.
• At Hawthorn Senior Living, we offer competitive compensation and a robust benefits package designed to support our employees' well‑being. Benefits may include paid time off; medical, dental, vision, and disability coverage; and supplemental life insurance. Eligible employees may also participate in a 401(k) plan with a company‑determined match and have access to an Employee Assistance Program (EAP). Beyond benefits, we are proud of our unique culture and enjoy celebrating our team throughout the year.