Insurance Administrative Assistant

Insurance Administrative Assistant

Talis Group's company client, a growing and specialized national insurance organization, is seeking an Insurance Administrative Assistant to support their claims team with administrative coordination, reporting, and document management. This role is ideal for a highly organized administrative professional with advanced Excel skills and the ability to manage multiple priorities in a fast-paced environment. This is a unique area of insurance, and the company is open to training and mentoring individuals who bring strong administrative or legal support experience, professionalism, and excellent technical skills. This is a full-time, direct-hire position, with benefits including health, dental, vision, simple Ira with employer match, paid time off, 10 paid holidays, an on-site gym, and tuition reimbursement. Hours are Monday - Friday, 8:30-5:00 with hybrid schedule available (after training you can work from home 1-2 days a week.) The salary range is $45k-$55k (depending on experience.)

Highlighted Duties:

• Provide admin support to the Claims Manager with law firm invoices, ensuring amounts are within compliance.
• Maintain detailed and organized claim files and documentation (electronic and hard copy).
• Create, update, and manage spreadsheets, reports, and data tracking using advanced Excel functions.
• Generate reports for internal leadership and external partners.
• Track deadlines, calendars, reminders, and claim activity using Outlook.
• Partner with internal departments including underwriting, sales, and accounting to support claims coordination and documentation.
• Assist with claim-related correspondence, approvals, and follow-up communication.
• Compile and organize data for reporting and operational purposes.
• Provide professional and responsive customer service to clients and internal teams.
• Assist with additional administrative projects and support duties as needed.

Highlighted Requirements:

• High School Diploma/GED required; Associate or Bachelor degree preferred.
• Minimum of 2 years of strong administrative support in a professional organization or paralegal experience in a law firm is required.
• Prior experience in insurance, legal, professional services, or corporate office environment preferred.
• Experience in client billing/invoicing is preferred.
• Proficiency in Microsoft Word, Outlook, and advanced Excel skills required.
• Strong attention to detail and high level of accuracy.
• Excellent organizational, multitasking, and prioritization skills.
• Strong written and verbal communication skills.
• Professional, team-oriented approach with strong customer service mindset.
• Ability to manage deadlines and adapt in a fast-paced, evolving environment.

This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties or requirements for this position. Talis Group is an equal opportunity employer. All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law.