Full Charge Bookkeeper

Full Charge Bookkeeper

Doria Scaffolding LLC | Queens, NY

Full-time | In office Monday–Friday, five days per week

Salary: $90,000–$110,000 annually, depending on experience

About Doria

Doria Scaffolding LLC provides suspended scaffolding and specialized access solutions throughout the New York metropolitan area. Our services include equipment rental, engineering coordination, permitting, installation, relocation, and dismantling.

We are seeking an experienced, hands-on Full Charge Bookkeeper to manage our day-to-day bookkeeping and maintain accurate, organized financial records. This person will work directly with ownership and coordinate closely with our office staff, project managers, and outside CPA.

Position Overview

The Full Charge Bookkeeper will maintain the books through the monthly close, manage accounts payable and receivable, coordinate payroll, and prepare financial reports. The role also includes tracking project costs and ensuring that installation, recurring rental, additional work, and dismantling are billed accurately and on time.

The ideal candidate takes ownership, follows through on discrepancies, and is comfortable handling the details of accounting for a busy construction and equipment rental business.

Key Responsibilities

• Maintain the general ledger and accurate financial records in QuickBooks Online.

• Manage accounts payable, including entering bills, verifying charges, obtaining approvals, and preparing payments for ownership approval.

• Manage accounts receivable, apply customer payments, maintain aging reports, and follow up on outstanding balances.

• Prepare customer invoices based on contracts, approved change orders, rental cycles, and completed work.

• Reconcile billing against project schedules and equipment records to identify missed charges or discrepancies.

• Reconcile bank accounts, credit cards, loans, and other balance-sheet accounts.

• Coordinate weekly payroll through ADP using approved time records and maintain accurate payroll entries and job allocations.

• Track job costs, including labor, materials, subcontractors, equipment, engineering, permitting, and trucking.

• Maintain records of customer deposits, prepaid expenses, fixed assets, and equipment purchases.

• Complete monthly bookkeeping close procedures, including supporting schedules and journal entries in coordination with the outside CPA.

• Prepare monthly profit and loss statements, balance sheets, receivable and payable aging reports, and job profitability reports.

• Maintain a weekly cash outlook and flag upcoming payment needs to ownership.

• Prepare supporting records for insurance audits, tax filings, and year-end review.

• Maintain organized documentation and improve bookkeeping procedures.

Qualifications

• Five or more years of full charge bookkeeping experience, including maintaining books through monthly close.

• Strong proficiency in QuickBooks Online and Microsoft Excel.

• Experience with construction, equipment rental, or another project-based business strongly preferred.

• Working knowledge of job costing, contract billing, customer deposits, and change orders.

• Experience managing accounts payable, accounts receivable, bank reconciliations, and payroll accounting.

• Experience with ADP or a similar payroll provider preferred.

• Strong attention to detail, organization, and follow-through.

• Ability to investigate discrepancies, communicate clearly, and manage multiple deadlines.

• Ability to work independently while coordinating with ownership, office staff, and the outside CPA.

• Ability to work in our Queens office five days per week.